Executive Assistant (Targeted)

NSW Health; St Leonards; On-site; AUD 103,000 - 114,000; Full time

Job summary

Centre for Aboriginal Health at the NSW Ministry of Health is seeking an Executive Assistant (Targeted) to provide high-level administrative support to the Executive Director. The role involves coordinating priorities, managing relationships, and enabling efficient operation, with collaboration alongside the Executive Officer.

The position is a temporary full-time role based in St Leonards NSW, offering the opportunity to contribute to Aboriginal health improvement while developing your career

Qualifications

• Experience providing high-level administrative support to executives.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to build relationships with key stakeholders.

Responsibilities

• Coordinate branch administrative support to meet timelines.
• Provide diary and meeting management, routine databases, secretariat support to committees, photocopying, document production, compilation and distribution and maintenance of office equipment.
• Receive, assess and manage telephone enquiries from internal and external callers, including requests for meetings, and note required follow up.
• Review and manage correspondence for signature by the Executive Director, correcting for quality, and/or seeking additional information or clarification from the author if necessary.
• Draft and prepare general correspondence, reports and submissions.
• Produce business activity reports and training and support other staff in the application of business processes and technologies.

Skills

Executive support

Relationship management

EA experience

Prioritization

Communication skills

Job description

Executive Assistant (Targeted) Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.

Employment Type: Temporary Full Time (up to 18 September 2027) possibility of extension Position Classification: Crown Clerk grade 5/6 Remuneration: $102,936 - $113,579, plus Superannuation Location: 1 Reserve Road, St Leonards NSW Hours Per Week: 35 hours Requisition ID: REQ682902 Closing Date: 11:59pm Wednesday 23 September 2026

Join the Centre for Aboriginal Health at Ministry of Health for an exciting opportunity and be part of a team committed to improving the health and wellbeing of Aboriginal people and communities in NSW.

About us The Centre for Aboriginal health drives system transformation to improve health and wellbeing outcomes for Aboriginal people and communities in NSW. This includes supporting the health system to better engage and listen to the needs and aspirations of Aboriginal people.

To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

About the role As the Executive Assistant you will be responsible for providing high-level administrative support to the Executive Director in the Centre for Aboriginal Health. The role goes beyond traditional administrative tasks and often involves coordinating priorities, managing relationships, and supporting the Executive Director to operate efficiently. As the Executive Assistant you will also work closely with the Executive Officer.

With your skills and experience, you can contribute to the many ways we are improving health and wellbeing for Aboriginal people and communities while also developing your career as part of the largest health organisation in Australia.

For more information, please read the full Role Description.

What you will be doing

• Coordination of Branch administrative support to meet critical timelines
• Deliver a comprehensive range of administrative support functions, including diary and meeting management, routine databases, secretariat support to committees, photocopying, document production, compilation and distribution and maintenance of office equipment.
• Receive, assess and manage telephone enquiries from internal and external callers, including requests for meetings, and note required follow up
• Review and manage correspondence for signature by the Executive Director, correcting for quality, and/or seeking additional information or clarification from the author if necessary
• Draft and prepare general correspondence, reports and submissions
• Produce business activity reports
• Train and support other staff in the application of business processes and technologies.

About you

• Strong problem-solving skills and the ability to use initiative to anticipate issues and identify practical solutions.
• The ability to build and maintain relationships with key stakeholders.
• Previous experience as an Executive Assistant (or similar) supporting Executive leaders.
• Demonstrated ability to perform a wide range of administrative tasks at a senior administrative support level while managing competing work priorities and workflow with allocated resources.
• High level interpersonal, written and verbal communication skills

For role related queries or questions contact Brydie Jameson on **************@health.nsw.gov.au and quote REQ682902.

As an organisation we are committed to creating an accessible and inclusive workplace. If you require any adjustments during the recruitment process, please contact Lisa Byrne on **********@health.nsw.gov.au

For more information about adjustments for individual needs, please visit the Adjustments for individual needs | I Work For NSW and Inclusive recruitment of people with disability | NSW Government

Our commitment to diversity and inclusion At the Ministry of Health, we are committed to creating a diverse, inclusive, and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds. For more information, please visit Diversity Inclusion Belonging

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please visit The Stepping Up Initiative.

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

Additional information

• This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
• This is a temporary role and there may be opportunities for ongoing employment at grade.
• For more information on applying visit our career portal
• Please note that the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role.