Administration Assistant

Busy Cloud Hr; City of Brisbane; Hybrid; AUD 58,000 - 62,000; Full time

Benefits offered by this job

Above award salary

3 extra annual leave days

Bonus incentive plans

Training & professional development

Career progression

BUSY Benefits program

Employee Assistance Program

Tools of the trade

Job summary

BUSY At Work is seeking an Administration Assistant to support our Transition to Work program with structured administrative duties and expenditure processing. The role involves handling purchase orders, evidence checks, acquittals and maintaining site-based records to improve compliance and cost control.

The role is full-time and fixed-term until 30 June 2027, with a hybrid setup requiring occasional attendance at the Upper Mt Gravatt office for meetings.

Qualifications

• Experience in administration or operational support.
• Strong attention to detail and ability to check documentation for accuracy.

Responsibilities

• Process participant-related expenditure requests accurately.
• Raise, track and follow up purchase orders.
• Check receipts, invoices and approvals for compliant expenditure.
• Assist with acquittals and maintain audit-ready records.
• Track expenditure by site, cohort and category for oversight.

Skills

Attention to detail

Administrative support

MS Office

Records management

Communication

Procurement processes

Tools

MS Excel

Purchasing systems

Job description

Our purpose is to make skills, education and employment accessible to every person, so they can create their own world of unbounded possibilities.

Description

About the Role

BUSY At Work is seeking a highly organised and detail-focused Administration Assistant to support our Transition to Work program. This role is ideal for someone who enjoys structured administrative work, has strong attention to detail and wants to contribute to a program that supports young people to overcome barriers and take their next step into education, training or employment.

As the Administration Assistant, you will provide practical operational support across participant-related expenditure and administrative processing. You will help centralise expenditure activity, prepare and track purchase orders, check evidence, support acquittals and maintain accurate expenditure records by site and participant cohort. Your work will help improve expense control, strengthen administrative compliance and reduce pressure on frontline and regional leadership teams.

What You’ll Be Doing

• Processing participant-related expenditure requests accurately and efficiently.
• Raising, tracking and following up purchase orders.
• Checking evidence, receipts, invoices and approvals to support compliant expenditure.
• Assisting with acquittal requirements and maintaining audit‑ready records.
• Tracking expenditure by site, cohort and category to support operational oversight.
• Following up missing information and escalating delays or compliance risks to the operational team.
• Providing administrative support that enables frontline teams to focus on participant engagement and outcomes.

This role is full time, fixed term until 30 June 2027 with the possibility of extension, working from home with the expectation to attend our Upper Mt Gravatt office on a Monday for meetings.

• Competitive above award salary, Circa $58k+ super
• 3 additional paid annual leave days – Christmas closure
• ACHIEVABLE and generous Bonus incentive plans
• Training and Professional development commitment
• Career progression and internal transfer opportunities
• BUSY Benefits program
• Employee Assistance Program
• Tools of the trade to support your individual role
• Work as part of a team whilst working autonomously with your Participants and community!

Skills And Experiences

About You

You are organised, accurate and confident working with administrative processes, records and systems. You enjoy keeping things on track, following up details and supporting teams to work efficiently. You may have experience in administration, finance administration, purchasing, claims processing, employment services or another busy operational support environment.

• Previous experience in an administration or operational support role.
• Strong attention to detail and confidence checking documentation for accuracy and completeness.
• Experience using spreadsheets, Microsoft Office and administrative systems.
• Ability to manage competing priorities and meet deadlines.
• Clear communication skills and a proactive approach to following up information.
• Understanding of employment services, government‑funded programs or purchasing processes will be highly regarded.

At BUSY, we believe every young person deserves access to skills, education and employment so they can create their own world of unbounded possibilities.

Next steps...

This role will actively commence recruitment from the date of advertisement. The closing date of this ad is dependent on the appointment of the role.

The BUSY Group is an organisation that prioritises the safeguarding of children and all vulnerable people by actively adopting strategies that embed a culture of zero tolerance for abuse of any kind. The appointment of successful applicants will be subject to satisfactory employment screening including criminal history and relevant working with children checks.

The BUSY Group is committed to achieving a diverse workforce and strongly encourages applications from First Nations People, veterans people from culturally diverse backgrounds and people with disabilities.