Administration and HR Operations Officer

Adelect; Adelaide; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Exposure to major electrical and data‑

Centre projects

Long-term career potential

Growth with expanding SA business

Job summary

Adelect Trading Pty Ltd is seeking an Administration & HR Operations Officer to support HR administration, payroll, timesheets and compliance across projects, including data centre work. You will play a key role in keeping accurate records and ensuring efficient payroll processes.

Primary duties include maintaining confidential employee files, onboarding, licences and training records, and accurate job costing with proper labour allocation.

Qualifications

• Experience in HR administration, payroll and office administration.
• Experience within electrical, construction, engineering or trade environment.
• Ability to manage timesheets, licences and compliance records.

Responsibilities

• Maintain accurate confidential employee files and records
• Assist with employee onboarding and employment documentation
• Process payroll and review timesheets for accuracy
• Allocate employee hours to projects and jobs
• Follow up missing timesheets and payroll information
• Maintain employee leave and attendance records
• Maintain licence, training and competency register
• Monitor expiry dates for licences and other qualifications
• Maintain company policies, SWPs and employee acknowledgement records
• Assist management with reporting and job-costing information
• Provide general office and operational administration support
• Improve administrative systems and processes as the business grows

Skills

HR administration

Payroll

Timesheets

Labour allocation

Record keeping

Microsoft Office

Tools

Payroll software

Job-management systems

Job-costing software

Microsoft Excel

Job description

Administration and HR Operations Officer

Join a Growing South Australian Electrical Business

Adelect Trading Pty Ltd is a growing South Australian electrical contracting business working across commercial, industrial and major project environments.

We are currently experiencing an exciting period of growth and are assisting in the delivery of significant data centre projects, working alongside and supporting one of Australia's leading switchboard manufacturers.

As our team and project workload continue to grow, we are looking for a highly organised, proactive and dependable Administration & HR Operations Officer to become a key part of our office and operations team.

The Role

Reporting directly to management, you will provide day-to-day support across HR administration, payroll, timesheets, job costing, employee records, compliance and general business administration.

A significant part of the role involves ensuring employee hours are correctly recorded and allocated to the appropriate projects and jobs. Accurate labour allocation is particularly important to our business as it allows management to monitor project costs and performance.

You will also help maintain our employee licensing, training and competency records and support management with the administration and monitoring of our workplace policies, Safe Work Procedures (SWPs) and other compliance requirements.

Key Responsibilities

Your responsibilities will include:

Maintaining accurate and confidential employee files and records

Assisting with employee onboarding and employment documentation

Preparing and/or processing payroll

Reviewing employee timesheets for accuracy and completeness

Ensuring employee hours are correctly allocated to individual jobs and projects

Following up missing timesheets, incorrect job allocations and payroll information

Maintaining employee leave and attendance records

Maintaining our employee licence, training and competency register

Monitoring expiry dates for electrical licences, White Cards, CPR/LVR, First Aid, EWP, Working at Heights and other relevant qualifications

Maintaining company policies, procedures, SWPs and employee acknowledgement records

Monitoring administrative compliance with established company procedures

Assisting management with reporting and job-costing information

Maintaining organised electronic and physical records

Providing general office and operational administration support

Helping improve administrative systems and processes as the business continues to grow

About You

The right person will ideally be someone who:

Has strong administration and organisational skills

Takes ownership of tasks and follows them through to completion

Is proactive rather than waiting to be told what needs attention

Is comfortable working independently and managing competing priorities

Can confidently follow up employees and supervisors when information is outstanding

Communicates clearly and professionally

Is comfortable working with numbers, timesheets and payroll information

Can identify discrepancies and investigate them rather than simply processing information

Understands the importance of accurate record keeping

Can maintain confidentiality and handle sensitive employee information appropriately

Is confident using Microsoft Office and learning new software systems

Enjoys creating structure and keeping things organised

Works well in a fast-moving trade and project environment

Is adaptable and willing to take on additional responsibilities as the business grows

Wants to become a valued, long-term member of a growing company

Experience We'd Value

Previous experience in HR administration, payroll, office administration, operations administration or a similar position would be highly regarded.

Experience within an electrical, construction, engineering, manufacturing or trade-based business would be particularly beneficial, as you'll already understand the importance of timesheets, job numbers, labour allocation, licences, competencies and project documentation.

Experience with payroll software, job-management systems or job-costing software would also be advantageous.

You don't necessarily need to be an HR specialist. We're particularly interested in finding someone with the right attitude, strong administrative capability and willingness to take responsibility for their area of the business.

Why Join Adelect Trading?

This is an opportunity to join Adelect Trading at an important stage of our growth.

We're continuing to expand our workforce and project capabilities while contributing to significant electrical infrastructure and data centre projects, including supporting the growth and delivery capability of one of Australia's leading switchboard manufacturers.

As the business grows, we want this position to grow with it.

For the right person, there is an opportunity to become an important part of the business, develop a detailed understanding of our operations and take greater ownership across HR, payroll, systems, compliance and administration over time.

You'll work closely with management and have the opportunity to make a genuine contribution to how our internal systems and processes develop as the company expands.

What We Offer

$65,000–$75,000 + super, depending on experience

Exposure to major electrical and data centre projects

A varied position with genuine responsibility

Opportunity to develop the role as the company grows

Long-term career potential within a growing South Australian business