Administration, Accounts and Reception

Peninsula Village; Gosford; On-site; AUD 48,000 - 60,000; Part time

Job summary

Peninsula Village in Umina Beach, NSW invites applications for an Administration, Accounts and Reception role on a casual basis. You will be the friendly face and handle front-of-house duties while also supporting back-office tasks to keep operations efficient.

The role offers varied hours and diverse responsibilities within a community-focused environment. Ideal candidates bring experience in administration, accounts or reception, strong MS Office skills, and accuracy with financial data.

Qualifications

• Experience in administration, accounts or reception roles in a similar setting.
• Strong proficiency with MS Office (Excel and Word).
• Experience with accounting software or financial management systems.
• Excellent organisational and time management skills.
• Professional written and verbal communication with a friendly demeanor.
• Ability to handle confidential information and maintain accuracy.

Responsibilities

• Provide professional reception services: greet visitors, answer calls, direct callers.
• Manage appointment scheduling and records using administrative systems.
• Process accounts payable/receivable and verify invoices.
• Reconcile bank statements and assist with financial record-keeping.
• Maintain confidential files in physical and digital formats.
• Perform data entry with accuracy and detail.
• Support the admin team with duties including correspondence and filing.
• Assist with basic bookkeeping tasks as required.
• Manage office supplies and liaise with vendors.
• Ensure compliance with admin and financial procedures.

Skills

Reception

Administration

Accounts

Microsoft Office

Excel

Word

Data entry

Time management

Communication

Teamwork

Tools

Accounting software

Microsoft Office

Job description

Peninsula Village is a vibrant and welcoming community located in Umina Beach, NSW. We are committed to providing exceptional service and support to our residents and visitors. Our organisation prides itself on maintaining a friendly, professional environment where staff are valued and community connections are fostered. We believe in creating a workplace culture that prioritises excellence, teamwork, and continuous improvement.

About the role

We are seeking a reliable and versatile Administration, Accounts and Reception professional to join our team on a casual basis. This role is pivotal in ensuring the smooth operation of our administrative, financial and front-of-house functions at our Umina Beach location. You will be the friendly face of Peninsula Village, whilst also managing critical back-office tasks that keep our organisation running efficiently. This position offers the flexibility of casual work, making it ideal for those seeking varied hours and diverse responsibilities.

Key responsibilities

• Providing professional reception services, including greeting visitors, answering telephone enquiries and directing callers appropriately
• Managing appointment scheduling and maintaining accurate records using our administrative systems
• Processing accounts payable and receivable transactions, including invoice verification and payment processing
• Reconciling bank statements and assisting with financial record-keeping
• Maintaining confidential files and records in both physical and digital formats
• Performing data entry tasks with accuracy and attention to detail
• Supporting the administrative team with general office duties, including correspondence, filing and document preparation
• Assisting with basic bookkeeping tasks as required
• Managing office supplies and liaising with vendors
• Ensuring compliance with administrative and financial procedures and policies

What we're looking for

• Proven experience in administration, accounts or reception roles, preferably in a similar community or village setting
• Strong proficiency with Microsoft Office applications, particularly Excel and Word
• Experience with accounting software or financial management systems
• Excellent organisational and time management skills, with the ability to prioritise multiple tasks
• Professional communication skills, both written and verbal, with a friendly and welcoming demeanor
• Accuracy and attention to detail, particularly when handling financial data and records
• Ability to maintain confidentiality and handle sensitive information appropriately
• A flexible approach to work and willingness to assist across different administrative functions
• Intermediate knowledge of bookkeeping principles and practices is advantageous

What we offer

Peninsula Village offers a dynamic and supportive work environment where your contributions are valued. As a casual team member, you will enjoy flexibility in your work schedule, allowing you to balance your professional commitments with personal priorities. You will have the opportunity to develop your skills across multiple administrative and financial functions, enhancing your career prospects. Our team is collaborative and supportive, and we are committed to providing ongoing training and professional development opportunities. You will be part of a community-focused organisation that genuinely cares about its employees' wellbeing and growth.

Offers of employment will be subject to police certificate requirements in accordance with Police Certificate Guidelines for Aged Care Providers and a functional assessment.

Peninsula Villages is an equal opportunity employer.