Executive Operations & Business Development Lead

Jones Lang LaSalle Incorporated; City of Brisbane; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Employee discounts

18 weeks maternity leave

Health insurance discounts

Employee assistance program

EV car lease

Job summary

Jones Lang LaSalle Incorporated (JLL) seeks an experienced Senior Executive Assistant/Business Manager to support Office & Industrial leadership across VIC & QLD. You’ll act as the operational backbone for Executive Directors and senior teams, driving governance, administrative excellence, and development coordination.

You will implement standardized processes, champion technology adoption, and maintain critical systems like the Management Agreements Library.

Qualifications

• 5+ years of experience in a senior administration, business management or executive assistant role with demonstrated project coordination capabilities.
• Proven track record of implementing process improvements and standardizing administrative practice across teams or business units.
• Strong project management skills with the ability to lead multiple initiatives simultaneously, prioritize under pressure and meet deadlines.
• Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) with Excel for data analysis and reporting.
• Excellent written and verbal communication skills at all organizational levels, from team members to C-suite.
• Ability to work autonomously with sound judgment in ambiguous situations.
• Experience in commercial real estate or property management (preferred).

Responsibilities

• Provide comprehensive executive support to multiple Executive Directors, including diary management and complex travel coordination.
• Coordinate high-stakes meetings: agendas, venues, technology, guest registration and catering, minutes and action items.
• Maintain and improve critical systems like the Management Agreements Library and SharePoint repositories.
• Monitor license status and renewals as Real Estate License Champion for VIC & QLD.
• Coordinate pitch meetings and BD content from Pursuits library and keep collateral current.
• Develop standardized administrative processes and drive technology adoption.
• Coordinate internal/external events to strengthen relationships and culture.
• Assist onboarding and training for new team members and track professional development.
• Collaborate with PM National Business Operations Manager and contribute to ad-hoc projects.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Process improvement

Microsoft Office

Education

Bachelor's degree in business or related field

Tools

SharePoint

Job description

Jones Lang LaSalle Incorporated (JLL) seeks an experienced Senior Executive Assistant/Business Manager to support Office & Industrial leadership across VIC & QLD. You’ll act as the operational backbone for Executive Directors and senior teams, driving governance, administrative excellence, and development coordination.

You will implement standardized processes, champion technology adoption, and maintain critical systems like the Management Agreements Library.