Admin Coordinator

Sharp and Carter; City of Brisbane; On-site; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Superannuation

Bonus

Job summary

Sharp and Carter is seeking an experienced Admin Coordinator to join our Brisbane team in a busy transport and commercial vehicle environment. You will ensure orders move smoothly from initial purchase through to final delivery, coordinating with internal teams and external partners.

The role requires excellent organisational skills, a customer‑focused mindset and the ability to manage multiple priorities in a fast-paced setting.

Qualifications

• Experience in sales administration or sales coordination.
• Experience with logistics, scheduling or coordinating deliveries.
• Strong organisational skills and attention to detail.

Responsibilities

• Manage the full sales coordination from order placement to delivery and invoicing.
• Raise and manage purchase orders for suppliers and service providers.
• Coordinate transport, vehicle movements and delivery schedules.
• Monitor order progress and forecast delivery timelines.
• Process invoicing and cost adjustments; support reconciliations.
• Liaise with internal teams, suppliers and customers for updates.
• Identify delivery risks and implement solutions to keep projects on track.
• Support continuous improvement initiatives and admin projects.

Skills

Sales coordination

Logistics

Customer service

Organisational skills

Job description

Admin Coordinator
Location: Brisbane, South-West
Salary: $80,000 - $90,000 + super + bonus
Employment: Full-time, Immediate start
Work arrangement: Office-based
An exciting opportunity has become available for an experienced AdminCoordinator to join a well-established organisation operating within the transport and commercial vehicle sector.
The Opportunity:
This position sits at the heart of the sales and operations function, ensuring orders are coordinated seamlessly from initial purchase through to final delivery. This role would suit a highly organised professional who enjoys managing multiple moving parts, building strong stakeholder relationships, and delivering outstanding customer outcomes in a fast-paced environment.
Key responsibilities include:

• Managing the full sales coordination process from order placement through to delivery and invoicing.
• Raising and managing purchase orders for suppliers and service providers.
• Coordinating transport, vehicle movements and delivery schedules.
• Monitoring order progress, forecasting delivery timelines and maintaining accurate tracking systems.
• Processing invoicing, costing adjustments and supporting financial reconciliations.
• Liaising with internal teams, suppliers and customers to provide updates and manage expectations.
• Identifying potential delivery risks and implementing solutions to keep projects on track.
• Supporting continuous improvement initiatives and broader administrative projects.

About You

• Previous experience in sales administration, sales coordination, logistics, scheduling or customer service.
• Exceptional organisational and time management skills.
• Strong attention to detail and a commitment to delivering accurate work.
• The ability to build effective relationships with stakeholders at all levels.
• A customer-focused mindset and a collaborative approach.
• Strong problem-solving skills and the ability to work autonomously.
• Experience within transport, logistics, manufacturing, fleet, automotive or a similar operational environment will be highly regarded.

What's on Offer?

• Join a recognised and growing organisation.
• Diverse role with exposure across sales, operations and logistics.
• Supportive and collaborative team environment.
• Long-term career development opportunities.
• Stable permanent position with an attractive salary package.