Admin Assistant- Speech Pathology Practice (some work from home).Flexible hrs

seek.com.au; Newcastle-Maitland; Hybrid; AUD 34,000 - 48,000; Part time

Job summary

seek.com.au is seeking an Admin Assistant (or Senior Admin) to support a private Speech Pathology practice. The role offers part-time or casual hours with potential to lead to full-time, and options to work from home.

Based near Eleebana, with duties across booking, invoicing, records, and supportive admin tasks. The ideal candidate will have strong MS Word/Excel skills, fast typing, excellent communication, and experience in medical or allied health admin.

Qualifications

• Excellent computer skills including Word and Excel.
• Typing speed above 70 wpm.
• Strong verbal and written communication.
• Ability to work both in a team and independently.

Responsibilities

• Make phone calls to newly referred clients to book initial appointments.
• Assist with document handling: complete forms, scan, file, print.
• Manage emails with the director.
• Create and process invoices and basic bookkeeping (training provided).
• Organise referrals and client information for record keeping.
• Obtain staff records/insurances/competencies and keep updated.
• Provide admin support to Speech Pathologists: formatting/proofreading reports.
• Liaise with aged care providers regarding clients/residents/participants.
• Schedule client appointments; over see waitlist.
• Suggest improvements to systems and processes.
• Order products or devices for clients as needed.
• Update procedures and policies documentation.
• Perform other admin tasks as directed.
• Demonstrate initiative, motivation and a positive attitude.
• Live within 20 mins of Eleebana and have own vehicle.
• Experience in medical or allied health admin; practice management or customer service.
• Experience with Medicare, Xero, Canva, DVA or NDIS processing (training provided).

Tools

Microsoft Word

Microsoft Excel

AI tools

Typing 70 wpm

Verbal communication

Written communication

Job description

Admin Assistant- Speech Pathology Practice (some work from home).Flexible hrs

Part-time/Casual or leading to Full-Time -Admin Assistant or Senior Admin Role at a private Speech Pathology practice:

About the Role:

We are seeking an administration assistant (or Senior admin assistant) to help with the day to day running of a private Speech Pathology practice. Once successful, days and hours can be negotiated based on your availability/preference. The role may include the opportunity to work from home. The role is based in Eleebana (not client facing).

About the Practice:

The Speech Pathology practice is a private Speech Pathology practice that provides services purely to adult clients in the Sydney area. You will be working alongside the principal Speech Pathologist/Director, who has been running the practice for over 20years. This role is amazing to provide school hours or flexibility as needed, and the options to work from home once trained.

This role would be greatly suited to someone interested in working for a practice with a great reputation, to assist in making a positive difference in client’s lives, to be a collaborative asset to our Speech Pathologists, and to grow your skills in the allied health sphere :)

You will:

• Make phone calls to newly referred clients to make an initial booking, and collect any information provided
• Assist in all document handling i.e. complete forms, scan, file, print as needed.
• Assist in managing emails with director.
• Assist with creating and processing invoices and basic bookkeeping (training can be provided).
• Organise referrals and client information (for record keeping).
• Obtain staff records/insurances/competencies and ensure they are kept up to date
• Provide administration support to our Speech Pathologists (i.e. formatting/proofreading their reports, provide any documentation or emails they need sent to clients).
• Liaise with residential aged care facilites, support coordinators, aged care providers regarding clients/residents/participants as needed.
• Help to schedule client appointments (good knowledge of the Sydney area is beneficial but not required).
• Oversee waitlist.
• Open to suggesting improvements to systems and processes.
• Order products, fluids or communication devices for clients as needed.
• Updating procedures and policies documentation as necessary.
• Performing other administration tasks as directed.
• Positive attitude and passionate about delivering a high level of customer service and assistance.
• Friendly personality.
• Show initiative, motivation and enthusiasm.
• Excellent computer skills, including Microsoft Word and Excel, as well as options to use AI.
• High level of verbal and written communication skills.
• Ability to work as part of a team and independently, as well as receive directives.
• Typing speed above 70 wpm (as you may occasionally have to type documents/emails as dictated by Lisa).
• Live within 20mins of Eleebana and have access to your own car/vehicle.
• Experience in medical or allied health practice.
• Experience in administration/organisational role, practice management or customer service (e.g. PA, secretary or bookkeeping).
• Experience with Medicare, Xero, Canva, DVA or NDIS processing (training can be provided).

You will be required to gain a police check before commencing and must have Australian citizenship