Adelaide Receptionist / Administrative Assistant

Ag Security Group; Adelaide; On-site; AUD 35,000 - 50,000; Full time

Job summary

AG Security Group is seeking a Receptionist/Administrative Assistant for a 12-month contract. The role is 30 hours per week, covering maternity leave, and involves being the first point of contact and providing administrative support to keep the office running smoothly.

You will manage reception, mail, deliveries, inquiries and general admin tasks to create a welcoming, professional environment for clients and team members. Strong communication and organisational skills are essential.

Qualifications

• Previous reception or administration experience preferred.
• Excellent verbal and written communication skills.
• Professional and friendly manner with strong telephone etiquette.
• Strong organisational and time-management skills.
• Ability to manage multiple priorities effectively.
• Excellent attention to detail and accuracy.
• Confidence using Microsoft Office applications (Word, Excel, Outlook).
• Self-motivated with ownership of tasks.
• Able to work independently and as part of a team.
• Enjoy helping others and keeping things organised.

Responsibilities

• Be the first point of contact for calls, enquiries and visitors.
• Welcome visitors and ensure site and safety requirements are followed.
• Coordinate deliveries, mail, couriers and parcels.
• Monitor shared inboxes and respond promptly.
• Manage office supplies and stock levels.
• Maintain a tidy, well-functioning office environment.
• Coordinate equipment, kitchen and workplace needs.
• Assist with arranging office events and catering.
• Maintain documents, registers and reports.
• Provide general administrative support across the business.
• Assist with reconciliations and invoicing.
• Support workplace safety, quality, information security and continuous improvement.

Skills

Verbal communication

Written communication

Organisational skills

Time-management

Multitasking

Attention to detail

Telephone etiquette

Self-motivation

Independent working

Team player

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description

Receptionist / Administrative Assistant - Full Time (12-month contract)

Are you organised, approachable and someone who takes pride in keeping an office running smoothly?

AG Security Group is looking for a Receptionist / Administrative Assistant to join our team for a 12 month contract, working 30 hours per week, to cover maternity leave. This is a varied role suited to someone who enjoys being the first point of contact for an organisation while also providing reliable administrative support behind the scenes.

You’ll play an important part in creating a welcoming and professional environment for our clients, visitors and Team Members while helping ensure the day-to-day operations of our office run efficiently.

About the role

As our Receptionist / Administrative Assistant, you will be responsible for managing reception and a broad range of office and administrative duties.

Your responsibilities will include:

• Being the first point of contact for incoming calls, enquiries and visitors
• Welcoming visitors and ensuring site and safety requirements are followed
• Coordinating deliveries, incoming and outgoing mail, couriers and parcels
• Monitoring shared inboxes and ensuring enquiries are handled promptly
• Managing office supplies and maintaining appropriate stock levels
• Helping maintain a tidy, organised and well-functioning office environment
• Coordinating office equipment, kitchen and general workplace requirements
• Assisting with the organisation of office events, including catering and setup
• Maintaining documents, registers and reports
• Providing general administrative support across the business
• Assisting with reconciliations and invoicing
• Supporting our commitment to workplace safety, quality, information security and continuous improvement

About you

We’re looking for someone who is professional, friendly and dependable, with a proactive approach to their work.

To succeed in this role, you will ideally have:

• Previous reception or administration experience, although this is preferred rather than essential
• Excellent verbal and written communication skills
• A professional and friendly manner with strong telephone etiquette
• Strong organisational and time-management skills
• The ability to manage multiple priorities effectively
• Excellent attention to detail and a commitment to completing work accurately
• Confidence using Microsoft Office, including Word, Excel and Outlook
• A self-motivated approach and willingness to take ownership of tasks
• The ability to work independently while also being a collaborative Team Member
• Most importantly, you’ll be someone who enjoys helping others, takes initiative and can be relied upon to keep things organised.

Why join AG Security Group?

At AG Security Group, you’ll be part of a supportive team where your contribution to the day-to-day operation of the business is valued.

This is an opportunity to build your administrative experience in a varied position, develop positive working relationships across the organisation and contribute to a business that places a strong emphasis on teamwork, safety, quality and continuous improvement.

AG Security Group is proud to be an equal opportunity employer.

We celebrate diversity and welcome applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples.