Adelaide Construction Project Administrator

EndFire Engineering Pty Ltd; Adelaide; On-site; AUD 65,000 - 85,000; Full time

Job summary

Endfire Engineering is seeking a structured Project Administrator to join our Adelaide team based in Hendon. You will support project managers, site teams, and procurement activities across multiple construction projects, ensuring documentation, compliance and admin tasks run smoothly.

With a minimum of two years' experience in project administration, you will excel at coordinating schedules, procurement, and reporting using tools like Procore and the Microsoft Office suite.

Qualifications

• Minimum 2 years' experience in project administration or a similar role.
• Experience with procurement and purchase order processes.
• Experience with Procore (or similar) is highly regarded.
• Proficient in Microsoft Office; comfortable with multiple systems.
• High attention to detail; able to identify errors or inconsistencies.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to manage competing priorities.
• Candidates must hold valid Australian working rights.

Responsibilities

• Provide administrative support to project managers and project teams across the project lifecycle.
• Maintain and organise project documentation, including schedules, registers and reports.
• Assist with obtaining supplier quotes and supporting procurement activities.
• Manage the end-to-end process of raising Purchase Orders and maintain procurement registers.
• Prepare and distribute monthly procurement reports.
• Track and manage sample submissions to clients.
• Maintain Hire Plant Registers and update records after PO issuance.
• Assist with the preparation of project Operation & Maintenance Manuals.
• Assist with mobilisation of employees to project sites and ensure logistics are in place.
• Support Quality Assurance by collating project documentation.
• Coordinate maintenance during the Defects Liability Period and scheduling site attendance.
• Provide administrative support across multiple projects and business functions.
• Provide general administrative tasks including stationery orders, mail, vehicle management, and compliance.

Skills

Project administration

Procurement

Documentation

Communication skills

Organisational skills

Attention to detail

Australian working rights

Tools

Procore

Microsoft Office

Job description

Endfire Engineering is seeking a structured Project Administrator to join our Adelaide team based in Hendon. You will support project managers, site teams, and procurement activities across multiple construction projects, ensuring documentation, compliance and admin tasks run smoothly.

With a minimum of two years' experience in project administration, you will excel at coordinating schedules, procurement, and reporting using tools like Procore and the Microsoft Office suite.