Project Administrator (Construction Projects) - Adelaide

EndFire Engineering Pty Ltd; Adelaide; On-site; AUD 65,000 - 85,000; Full time

Job summary

Endfire Engineering is seeking a structured Project Administrator to join our Adelaide team based in Hendon. You will support project managers, site teams, and procurement activities across multiple construction projects, ensuring documentation, compliance and admin tasks run smoothly.

With a minimum of two years' experience in project administration, you will excel at coordinating schedules, procurement, and reporting using tools like Procore and the Microsoft Office suite.

Qualifications

• Minimum 2 years' experience in project administration or a similar role.
• Experience with procurement and purchase order processes.
• Experience with Procore (or similar) is highly regarded.
• Proficient in Microsoft Office; comfortable with multiple systems.
• High attention to detail; able to identify errors or inconsistencies.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to manage competing priorities.
• Candidates must hold valid Australian working rights.

Responsibilities

• Provide administrative support to project managers and project teams across the project lifecycle.
• Maintain and organise project documentation, including schedules, registers and reports.
• Assist with obtaining supplier quotes and supporting procurement activities.
• Manage the end-to-end process of raising Purchase Orders and maintain procurement registers.
• Prepare and distribute monthly procurement reports.
• Track and manage sample submissions to clients.
• Maintain Hire Plant Registers and update records after PO issuance.
• Assist with the preparation of project Operation & Maintenance Manuals.
• Assist with mobilisation of employees to project sites and ensure logistics are in place.
• Support Quality Assurance by collating project documentation.
• Coordinate maintenance during the Defects Liability Period and scheduling site attendance.
• Provide administrative support across multiple projects and business functions.
• Provide general administrative tasks including stationery orders, mail, vehicle management, and compliance.

Skills

Project administration

Procurement

Documentation

Communication skills

Organisational skills

Attention to detail

Australian working rights

Tools

Procore

Microsoft Office

Job description

Location: Hendon, South Australia | Anticipated commencement: Late October to early November 2026

About Us

Endfire Engineering is a proudly Australian-owned company with over 25 years of industry experience. Operating across Brisbane, Townsville, Darwin, Cairns, Sydney, Adelaide and New Zealand, we have built a strong reputation for quality, safety, and reliability. We deliver fire protection services across a wide range of commercial, industrial and infrastructure projects, supporting diverse clients and sectors.

The Role

We are seeking an organised and detail-oriented Project Administrator to join our Adelaide team, based in Hendon. Working closely with Project Managers and site teams, you will support procurement, project documentation, compliance and day-to-day administration across construction projects. This role suits someone who enjoys variety, takes ownership of their work and is confident managing competing priorities.

Key Responsibilities

• Provide administrative support to project managers and project teams across the project lifecycle.
• Maintain and organise project documentation, including schedules, registers and reports.
• Assist with obtaining supplier quotes and supporting procurement activities
• Manage the end-to-end process of raising Purchase Orders
• Maintain procurement registers and ensure records are kept up to date
• Prepare and distribute monthly procurement reports
• Track and manage sample submissions to clients
• Maintain Hire Plant Registers and update records following purchase order issuance
• Assist with the preparation and compilation of project Operation & Maintenance Manuals
• Assist with mobilisation of employees to project sites, ensuring all logistics are in place
• Support Quality Assurance processes by collating project documentation
• Coordinate maintenance activities during the Defects Liability Period, including scheduling site attendance and maintaining maintenance records.
• Provide administrative support across multiple projects and business functions as required
• Provide general administrative and office support, including but not limited to stationery orders, mail, vehicle management, and compliance tasks.

Required Qualifications and Skills

• Previous experience in project administration, construction administration, or a similar role (minimum 2 years' experience)
• Experience with procurement and purchase order processes
• Experience with project management software such as Procore (or similar) is highly regarded
• Proficient in Microsoft Office suite and comfortable working across multiple systems
• High attention to detail and ability to identify errors or inconsistencies
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to manage competing priorities
• Candidates must hold valid Australian working rights

Company Overview

Fire Safety Specialists since 2000, Endfire Engineering are an Australian owned and operated company and has been trading since early 2000. Endfire have the capability to Design, Engineer, Project Manage, Install, and Certify making us a one stop shop for all of your Fire Protection Needs. All of our staff are in house and we directly employ locals and bring in specialists at each project location. Endfire have a successful industry record with large scale Government funded, Industrial Projects, Private Projects and PPP installation projects. Endfire currently have offices in: Darwin, Cairns, Townsville, Brisbane, Sydney, and Christchurch – NZ.