Accounts Supervisor

Phyto Services Pty Ltd; City of Brisbane; On-site; AUD 47,000 - 66,000; Full time

Benefits offered by this job

$41 per hour

Casual contract with potential to move

Office based 8:30 – 5pm Mon-Fri

Onsite Parking

Growing family run business

Job summary

Phyto Services Pty Ltd is seeking an experienced Accounts Supervisor to join our team on a casual contract. This hands-on role focuses on keeping the books accurate and up to date, with oversight of day-to-day accounts and a small accounts team.

You will report to the Office Manager and ensure financial processes run smoothly, including payments, payroll processing, reconciliations, and invoicing. This role is based at Eagle Farm with onsite parking and has potential to move to full-time after

Qualifications

• Proven experience in an accounts payable and receivable or bookkeeping role, ideally in a supervisory capacity.
• Confident using Xero (or similar accounting software)
• Strong attention to detail and ability to manage competing priorities
• Excellent communication skills, both written and verbal
• A proactive, solutions-focused approach to problem solving
• Ability to work autonomously and as part of a small team

Responsibilities

• Preparing payments and uploading to the bank account.
• Monitor, manage and elevate overdue accounts, including on/off-hold decisions.
• Data entry in Xero software.
• Categorise and action daily correspondence, including credit requests and customer queries.
• Manage claims, including updating records with notes on email trails.
• Process pending charges and check for additional payments.
• Review pricing sheets and action any flagged discrepancies.
• Coordinate payroll and superannuation processing (weekly).
• Send customer account statements (weekly).
• Reconcile the previous month's bank transactions against Xero (monthly).
• Prepare and distribute end-of-month reports and loan account summaries.
• Ensure all completed jobs are invoiced and rates are followed up.
• Oversee and support the Accounts Assistant to ensure tasks are completed.
• Coordinate staff leave within the accounts calendar.
• Submit invoices/bills for management approval.

Skills

Accounts payable

Accounts receivable

Bookkeeping

Supervisory experience

Attention to detail

Communication skills

Tools

Xero

Job description

Phyto Services Pty Ltd is seeking an experienced and detail-oriented Accounts Supervisor to join our team on a casual contract. This is a hands-on role suited to someone who thrives on structure, enjoys variety, and takes pride in keeping the books accurate and up to date.

Accounts Supervisor — Casual contract

Phyto Services Pty Ltd is seeking an experienced and detail-oriented Accounts Supervisor to join our team on a casual contract. This is a hands-on role suited to someone who thrives on structure, enjoys variety, and takes pride in keeping the books accurate and up to date.

About the Role

Reporting to the Office Manager, you'll oversee the day-to-day accounts function, manage a small accounts team, and ensure our financial processes run smoothly and on schedule.

Key Responsibilities

Daily Operations

• Preparing payments and uploading to the bank account
• Monitor, manage and elevate overdue accounts, including on/off-hold decisions
• Data entry in Xero software
• Categorise and action daily correspondence, including credit requests and customer queries
• Manage claims, including updating records with notes on email trails
• Process pending charges and check for additional payments
• Review pricing sheets and action any flagged discrepancies

Weekly & Monthly Tasks

• Coordinate payroll and superannuation processing (weekly)
• Send customer account statements (weekly)
• Reconcile the previous month's bank transactions against Xero (monthly)
• Prepare and distribute end-of-month reports and loan account summaries
• Ensure all completed jobs are invoiced and rates are followed up

Team & Office Support

• Oversee and support the Accounts Assistant to ensure tasks are completed
• Coordinate staff leave within the accounts calendar
• Submit invoices/bills for management approval
• Provide a daily handover before end of shift
• Assist the Management Team with ad hoc tasks as required

About You

• Proven experience in an accounts payable and receivable or bookkeeping role, ideally in a supervisory capacity
• Confident using Xero (or similar accounting software)
• Strong attention to detail and ability to manage competing priorities
• Excellent communication skills, both written and verbal
• A proactive, solutions-focused approach to problem solving
• Ability to work autonomously and as part of a small team

What We Offer

• $41 per hour
• Casual contract with potential to move to full time after 12 months
• Office based role 8:30 – 5pm Monday to Friday at Eagle Farm Location
• Onsite Parking
• Being part of a team in a growing family run business