Accounts & Service Administrator

Eco Ms Pty Ltd; Melbourne; On-site; AUD 32,000 - 42,000; Part time

Benefits offered by this job

Part-time hours

School-hours schedule

Growing building services group

Job summary

Eco Ms, part of the SCSA Group, seeks an experienced Accounts & Service Administrator for our Keilor Park office. You will support finance and service operations, process invoices, purchase orders and accounts administration, coordinating with technicians and management to ensure accurate, timely workflows.

Ideal candidates will have service-based industry experience, strong attention to detail and confidence communicating with suppliers and customers. Part-time, school‑hours schedule.

Qualifications

• Previous administration experience within a service, mechanical, electrical, HVAC, construction or building services business.
• Experience with service job administration and technician-based workflows.
• Accounts payable and accounts receivable experience.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Confidence dealing with technicians, suppliers, subcontractors and customers.
• Follow jobs from initial administration to invoicing and close-out.
• Good general computer and Microsoft Office skills.
• Experience using Simpro.
• Experience using Xero.

Responsibilities

• Customer invoicing and accounts receivable administration
• Processing and reconciling supplier invoices
• Raising and managing purchase orders
• Service job administration and job costing support
• Following up technicians and managers for outstanding job information
• Identifying and resolving invoicing, job-costing and account discrepancies
• Assisting with subcontractor administration and documentation
• Supporting the Finance Manager with day‑to‑day accounts administration
• General office and business administration
• Working closely with managers, technicians and management

Skills

Accounts payable

Accounts receivable

Invoicing

Purchase orders

Service job administration

Xero

Simpro

Microsoft Office

Attention to detail

Time management

Tools

Simpro

Xero

Job description

SCSA Group
Keilor Park, Melbourne VIC
Part-time – Tuesday, Wednesday & Thursday 9:00 am to 3:00 pm

About the role

Eco Ms, which forms part of the SCSA Group, is seeking an experienced and organised Accounts & Service Administrator to join our team at our Keilor Park office. This is a hands‑on administration role supporting both our finance and service operations. You will work closely with our Finance Manager, Service Team, Technicians and Management to ensure jobs, invoices, purchase orders and accounts administration are processed accurately and on time.

We are specifically looking for someone with previous experience in a service-based business, ideally within mechanical, electrical, HVAC, building services or a similar trade/service environment.

Key responsibilities

• Customer invoicing and accounts receivable administration
• Processing and reconciling supplier invoices
• Raising and managing purchase orders
• Service job administration and job costing support
• Following up technicians and managers for outstanding job information
• Identifying and resolving invoicing, job-costing and account discrepancies
• Assisting with subcontractor administration and documentation
• Supporting the Finance Manager with day‑to‑day accounts administration
• General office and business administration
• Working closely with managers, technicians and management

About you

We are looking for someone who understands how a service business operates, not simply someone with general office administration experience.

You will ideally have:

• Previous administration experience within a service, mechanical, electrical, HVAC, construction or building services business
• Experience with service job administration and technician‑based workflows
• Accounts payable and accounts receivable experience
• Strong attention to detail and accuracy
• Good organisational and time‑management skills
• Confidence dealing with technicians, suppliers, subcontractors and customers
• The ability to follow jobs through from initial administration to invoicing and close‑out
• Good general computer and Microsoft Office skills
• Experience using Simpro
• Experience using Xero

About us

SCSA Group is a growing Australian building services and technology business operating across Melbourne and Sydney. We are a practical, technology‑focused business with a strong emphasis on delivering quality work, supporting our people and continually improving the way we operate.

• Consistent part‑time hours
• Tuesday, Wednesday and Thursday working week
• School‑hours‑friendly schedule
• Additional work may be available when covering staff leave
• Work within a growing building services and technology group
• Varied role combining accounts administration with service operations