Accounts and Admin Coordinator (Part-time)

We have Moxie; Brisbane; On-site; AUD 39,000 - 47,000; Part time

Job summary

We Have Moxie is seeking a part-time Accounts Administrator & Works Coordinator in Brisbane. The role blends accounts, administration and compliance with service coordination support, typically 3 days per week from the Brisbane CBD office.

You will reconcile accounts, manage invoicing support, assist with reporting and maintain compliance records while liaising with the team and external accountants. Experience in trades or mechanical services is helpful.

Qualifications

• Experience in accounts, business administration, service coordination or a similar role.
• Comfortable using Xero or comparable accounting software.
• Strong accuracy and ability to follow through on tasks.
• Independent worker who keeps the team informed.
• Clear written and verbal communication.

Responsibilities

• Process accounts payable and receivable and follow up overdue accounts.
• Perform bank and supplier statement reconciliations and prepare payments.
• Assist with month-end reporting and other accounts tasks.
• Maintain insurance, fleet, staff training, licence and compliance records.

Skills

Accounts experience

Administration

Tools

Xero

Microsoft 365

Tradify

simPRO

ServiceM8

Job description

Accounts and Admin Coordinator (Part-time)

You’re the person who spots what’s missing and gets it sorted.

An account that needs reconciling. A licence approaching expiry. A service report holding up an invoice. You notice the detail, follow it through and keep things running properly.

We Have Moxie is partnering with a growing Brisbane business to recruit a part-time Accounts Administrator & Works Coordinator, working three days a week from its Brisbane CBD office.

This is an established start up run by mates who are driven by servicing clients and running a business the right way. They are a commercial mechanical services business providing air conditioning and ventilation, fire and smoke control, and essential services maintenance across South East Queensland. Customers include commercial buildings, schools and aged care facilities.

As the business grows, this role will help keep its accounts accurate, compliance records current and service work moving.

The opportunity

Approximately 70% of your role will focus on accounts, business administration and compliance. The remaining 30% will support service scheduling and job coordination.

Reporting to the Operations Manager, you’ll work closely with the office team, technicians and external accountant or bookkeeper.

A typical week would include:

Processing accounts payable and receivable, including following up overdue accounts.

Completing bank, credit card and account reconciliations.

Checking supplier statements and preparing payments for approval.

Assisting with month-end reporting and other accounts tasks.

Keeping insurance, fleet, staff training, licence and compliance records up to date.

Maintaining workplace health and safety documentation, including inductions and incident records.

Supporting customer enquiries, job creation and technician scheduling.

Following up job notes and service reports so completed work can be invoiced promptly.

Contributing to better systems, accurate records and practical process improvements.

A bit about you

You have experience in accounts, business administration, service coordination or a similar role, along with confidence using Xero or comparable accounting software.

You enjoy work that needs accuracy and follow-through. You’re comfortable working independently, asking questions when needed and keeping your team informed.

You’ll also bring:

Strong organisation and attention to detail.

Confidence with Microsoft 365, particularly Outlook, Excel and Word.

Clear written and verbal communication.

A proactive approach to deadlines, missing information and competing priorities.

A helpful, practical attitude towards customers and colleagues.

Experience in trades, construction or mechanical services would be useful, as would familiarity with Tradify, simPRO, ServiceM8 or a comparable software. These are advantages rather than prerequisites.

Why consider it?

A three-day working week.

A varied role combining accounts, administration, compliance and service support.

A small business that values its people.

The opportunity to take responsibility and contribute ideas as the business grows.

A Queen Street office close to public transport.

Remuneration based on your skills and experience, pro rata, plus superannuation.