Accounts Receivable & Admin Specialist

Indoor Plant Solutions; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Indoor Plant Solutions is seeking an organised Admin & Accounts Receivable Officer to join our Silverwater office. You will own client invoicing and AR administration while supporting day-to-day admin across service and operations teams.

You’ll work with managers, technicians and clients to ensure accurate invoicing, timely processing and compliance. A busy, detail-oriented role with growth potential in a growing Australian business.

Qualifications

• Previous Accounts Receivable, invoicing or accounts administration experience.
• Strong general administration experience.
• Experience using accounting, ERP or job management software.

Responsibilities

• Prepare and issue client invoices using ABM.
• Manage and follow up info email address.
• Collaborate with accounts on invoice queries, reconciliations and outstanding accounts.
• Ensure invoices meet client processing requirements.
• Upload invoices and documents to client portals.
• Manage Purchase Orders, Work Orders and client billing.
• Maintain customer portals, including insurance and compliance documentation.
• Assist with monthly reporting and reconciliation of operational information.
• Respond to client account and administration enquiries.
• Support technicians with scheduling, materials, job packs and day-to-day queries.
• Assist management with project administration and progress tracking.
• Maintain safety documentation, licences, insurances and compliance records.
• General office administration, inbox management, filing and data entry.
• Provide administration support to our franchise network as required.

Skills

Accounts Receivable

Invoicing

Accounts administration

Tools

ABM

Job description

Indoor Plant Solutions is seeking an organised Admin & Accounts Receivable Officer to join our Silverwater office. You will own client invoicing and AR administration while supporting day-to-day admin across service and operations teams.

You’ll work with managers, technicians and clients to ensure accurate invoicing, timely processing and compliance. A busy, detail-oriented role with growth potential in a growing Australian business.