Accounts & Administration Specialist — AR Focus (Hybrid)

Stratum Accountants; Sydney; Hybrid; AUD 80,000 - 85,000; Full time

Benefits offered by this job

Salary based on experience

Free parking

Work from home 1 day a week after prob

Supportive team environment

Growth opportunities

Job summary

Stratum Accountants in Silverwater, NSW, seeks a detail-oriented Accounts Receivable & Administration Assistant to join our hands-on team. This role sits at the heart of finance and office operations, focusing on AR and customer/supplier interactions, reporting to the Administration/Office Manager.

This full-time position runs 8:30–5:30, Monday to Friday. You'll gain experience with Xero, manage invoices, payments and reconciliations, and have the option to work from home one day per week after

Qualifications

• Experience in accounts receivable is essential.
• Experience in an accounts or bookkeeping role.
• Sound understanding of accounts payable/receivable processes.
• Experience with accounting software (e.g., Xero, MYOB, QuickBooks, or similar).
• Proficient in Microsoft Office, particularly Word and Excel.
• Strong attention to detail and a methodical, organised approach.
• Confident communicator — comfortable following up with clients.
• Able to manage competing priorities and meet deadlines independently.
• A collaborative team player who's happy to pitch in where needed.

Responsibilities

• Raise and send client invoices (XERO).
• Process client credit card payments.
• Email and call follow up on overdue accounts.
• Run weekly AR report & manage the AR process start to finish.
• Process supplier invoices (XERO).
• Prepare EFT payments in banking system.
• Daily bank account reconciliation and report.
• Manage Trust account, process client ATO refunds.
• Run weekly sales report.
• Manage client correspondence and digital filing systems.
• Answer phones, manage inboxes, and respond to customer/supplier enquiries.
• Assist with client onboarding administration and document preparation.
• Update client information in systems (XERO, XPM & SharePoint).
• Client meeting document preparation.
• Provide general ad hoc administrative support across the practice.
• Cover for receptionist duties 1 day a week.

Skills

Accounts Receivable

Bookkeeping

AR/AP processes

Microsoft Excel

Microsoft Word

Attention to detail

Communication

Prioritization

Teamwork

Independent work

Tools

Xero

MYOB

QuickBooks

XPM

Job description

Stratum Accountants in Silverwater, NSW, seeks a detail-oriented Accounts Receivable & Administration Assistant to join our hands-on team. This role sits at the heart of finance and office operations, focusing on AR and customer/supplier interactions, reporting to the Administration/Office Manager.

This full-time position runs 8:30–5:30, Monday to Friday. You'll gain experience with Xero, manage invoices, payments and reconciliations, and have the option to work from home one day per week after