Accounts Officer – Accounts Payable & Receivable

Ambient Services Group; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Ambient Services Group in Sydney is seeking an experienced Accounts Officer – Accounts Payable & Receivable to join our growing finance team. You will manage supplier invoices, process payments, and support progress claims to maintain smooth cash flow.

You will issue customer invoices, monitor overdue accounts, reconcile supplier and customer ledgers in Xero, and provide timely reporting to project and service teams.

Qualifications

• Experience in both accounts payable and accounts receivable.
• Excellent attention to detail and accuracy.
• Strong reconciliation and problem-solving skills.
• Experience with project progress claims and high-volume service invoicing is a plus.

Responsibilities

• Process and code supplier invoices; reconcile statements; prepare payments.
• Issue customer invoices and assist with progress claims.
• Maintain debtor and supplier records; produce reports.
• Perform bank reconciliations and month-end tasks.

Skills

Accounts Payable

Accounts Receivable

Reconciliation

Vendor queries

Attention to detail

Tools

Xero

Job description

Accounts Officer – Accounts Payable & Receivable

Ambient Services Group is a leading commercial asset maintenance provider servicing metropolitan Sydney. We operate behind the scenes within some of the city’s most prominent commercial buildings, delivering long-term facilities maintenance solutions, strategic asset management and responsive technical services.

With annual turnover exceeding $25 million, we operate across two core divisions:

Projects: Design, construction and major mechanical services projects.

Service: Planned maintenance, reactive service and integrated facilities management.

We are entering an exciting growth phase and are seeking an experienced and highly organised Accounts Officer – Accounts Payable & Receivable to join our growing finance team

Key Responsibilities

Accounts Payable

Process and code supplier and subcontractor invoices accurately and efficiently.

Reconcile supplier statements and resolve discrepancies.

Prepare and coordinate payment runs.

Match invoices against purchase orders and supporting documentation.

Maintain accurate supplier and subcontractor accounts.

Liaise with suppliers, subcontractors and internal project/service teams regarding account queries.

Ensure invoices and payments are processed in accordance with internal approval procedures.

Accounts Receivable

Prepare and issue customer invoices and supporting documentation.

Assist with project progress claims and recurring/service invoicing.

Monitor outstanding debtors and actively follow up overdue accounts.

Allocate and reconcile customer payments.

Maintain accurate debtor records and provide regular reporting on outstanding accounts.

Work closely with project and service teams to ensure completed works and claims are invoiced promptly.

General Accounts

Perform bank and account reconciliations.

Assist the Group Financial Controller with month-end processes and reporting.

Maintain accurate financial records within Xero.

Assist with general finance administration and ad-hoc reporting.

Proactively identify and elevate discrepancies, overdue accounts and invoicing issues.

Assist with improving financial processes and controls as the Group continues to grow.

About You

The ideal candidate will possess:

Demonstrated experience across both Accounts Payable and Accounts Receivable.

Excellent attention to detail and a high level of accuracy.

Strong reconciliation and problem-solving skills.

Confidence following up outstanding accounts and resolving supplier/customer queries.

Strong organisational skills with the ability to manage competing priorities and deadlines.

Excellent written and verbal communication skills.

A proactive approach with a strong sense of ownership and accountability.

Previous experience within a construction and/or service-based business will be looked upon very favourably, particularly candidates familiar with project progress claims, subcontractor accounts, purchase orders and high-volume service invoicing.

Why Join Ambient?

Full-time position within a growing and established business.

Direct support and mentoring from the Group Financial Controller.

A broad AP/AR position with genuine ownership and responsibility.

Opportunity to develop alongside the business as the Group continues to expand.

Professional and fast-paced working environment.

Competitive remuneration based on experience.