Accounts Payable Officer (Part Time or Full Time)

Align Talent Pty Ltd; Melbourne; Hybrid; AUD 52,000 - 58,000; Full time

Job summary

Align Talent Pty Ltd seeks an experienced Accounts Payable Officer for a short-term assignment in Melbourne. You will own the end-to-end AP function, process invoices, manage payment runs and reconcile supplier statements in a hybrid work setting.

The role requires documenting current processes to support future staff, maintaining accuracy, and delivering timely financial information. Short-term engagement with flexible hours.

Qualifications

• Experience managing end-to-end accounts payable in a medium to large organisation.
• Ability to document existing processes clearly and prepare practical guides.
• Strong attention to detail and organisation, with the ability to prioritise duties.
• Comfort with short-term assignments and flexible working arrangements.

Responsibilities

• Process supplier invoices with accurate coding, approvals and timely payment.
• Prepare and run supplier payments and reconciliations.
• Resolve supplier enquiries and maintain strong stakeholder relationships.
• Document and improve accounts payable processes for continuity.
• Support month-end activities and AP reporting as required.

Skills

Accounts payable

Invoice processing

Supplier reconciliations

Documentation

Excel

Communication

Tools

Accounting software

Job description

Accounts Payable Officer (Part Time or Full Time)

The Organisation

Our client is a rapidly growing not-for-profit organisation based in Melbourne's inner northern suburbs. With an expanding team and an increasing volume of activity, the organisation is seeking an experienced Accounts Payable Officer to provide short-term support to its finance function.

This is an excellent opportunity to join a welcoming and supportive team within a purpose-driven organisation, offering flexible working arrangements and an immediate opportunity to make a positive contribution.

The Position

Reporting into the finance team, this position will involve taking ownership of the end-to-end accounts payable function while providing cover during a period of annual leave.

In addition to managing day-to-day accounts payable responsibilities, a key component of this assignment will be documenting existing processes and procedures to support future employees and ensure continuity within the finance function.

Key Responsibilities

Key responsibilities will include:

• Processing supplier invoices, ensuring accurate coding, approvals and timely payment.
• Preparing and processing regular supplier payment runs.
• Performing supplier statement reconciliations and resolving discrepancies.
• Managing accounts payable enquiries and maintaining positive relationships with internal stakeholders and suppliers.
• Maintaining accurate supplier records and supporting accounts payable reconciliations.
• Assisting with month-end accounts payable activities and reporting requirements.
• Reviewing, documenting and improving existing accounts payable processes and procedures.
• Preparing clear procedural documentation to support future employees and provide continuity within the finance team.

We anticipate an hourly rate of around $38-$42/hr + super for this opportunity.

Why Apply?

• Flexible working arrangements, with the opportunity to work anywhere between two and five days per week.
• Hybrid working arrangements, with only two days per week required in the office for full-time employees.
• Convenient inner northern suburbs location, close to public transport with parking available nearby.
• Join a friendly, welcoming and supportive finance team within a growing not-for-profit organisation.
• Short-term assignment of approximately four to six weeks, making this an ideal opportunity for someone seeking employment before the Christmas period.
• Well suited to candidates on working holiday visas, those with upcoming travel plans or individuals who enjoy short-term contract assignments.

The Ideal Candidate

To be successful in this position, you will have demonstrated experience managing end-to-end accounts payable within a medium to large organisation.

You will be comfortable working independently, quickly familiarising yourself with new systems and processes, and contributing positively within a busy finance team.

Ideally, you will offer:

• Strong experience across the full accounts payable function, including invoice processing, payment runs and supplier reconciliations.
• Previous experience working within medium to large organisations, ideally managing a reasonable volume of transactions.
• The ability to accurately document existing processes and prepare clear, practical procedural guides.
• Strong attention to detail, organisational skills and the ability to prioritise competing responsibilities.
• Good communication skills and the ability to build effective relationships with colleagues and suppliers.
• Confidence working with accounting systems and Microsoft Excel.
• Availability to commence by late October, with the ability to commit to the full duration of the assignment.

This is a genuinely short-term opportunity, anticipated to run for approximately four to six weeks and conclude in early December, although a small extension may be possible. We are therefore particularly interested in applicants who are comfortable committing to a temporary assignment of this duration, rather than those seeking guaranteed ongoing employment.

Applicants seeking either part-time or full-time hours are encouraged to apply.