Accounts Payable Officer

Luxury Escapes; Sydney; On-site; AUD 60,000 - 95,000; Full time

Benefits offered by this job

On-site gym

Annual vaccinations

Yoga and meditation

Breakfast/lunch provided 5 days a week

Birthday leave

Job summary

Luxury Escapes in Sydney is seeking an experienced Accounts Payable Officer to join our Finance team. You will manage end-to-end AP across a multi-entity, multi-currency environment, from invoice processing and payment runs to supplier relationships and month-end close.

You will also support NetSuite implementation testing and process documentation, with a focus on accuracy, timely processing, and strong controls.

Qualifications

• Commercial accounts payable experience in a high-volume, multi-entity environment.
• Hands-on Oracle NetSuite experience across accounts payable, purchase orders and approval workflows.
• Strong three-way matching and GL coding experience.
• Experience managing payment runs across multiple entities and currencies.
• Excellent communication, attention to detail and ability to prioritise deadlines.

Responsibilities

• Process supplier invoices accurately and within agreed turnaround times.
• Complete three-way matching between POs, receipts and invoices.
• Support PO creation, approvals and invoice workflows.
• Run regular payments across multiple entities and currencies.
• Load payments to banking platforms and issue remittance advice.
• Maintain supplier master data including bank detail changes.
• Respond to supplier and budget owner queries promptly and professionally.
• Reconcile supplier statements and resolve invoice discrepancies.
• Monitor the AP inbox and ageing daily.
• Support month-end close with accurate cut-off and accruals.
• Provide documentation for audits and NetSuite testing.
• Assist in improving PO, matching and approval workflows.

Skills

Accounts payable experience

Oracle NetSuite

Three-way matching

Excel

Communication skills

Tools

Oracle NetSuite

Job description

Job Description

We’re looking for an experienced Accounts Payable Officer to join our Finance team in Sydney.

You’ll manage the end-to-end accounts payable process for operating expenditure across a multi-entity, multi-currency environment. From invoice processing and payment runs to supplier relationships and month-end close, you’ll help ensure our financial operations remain accurate, timely and well controlled.

The role will also provide some support to the Finance team as we continue our Oracle NetSuite implementation, including testing and process documentation.

What you’ll do:

• Process supplier invoices accurately and within agreed turnaround times, including entity, GL account, department and cost centre coding
• Complete three-way matching between purchase orders, receipts and invoices
• Support purchase order creation, approvals and invoice workflows in line with delegation of authority requirements
• Run regular payments across multiple entities and currencies, including urgent and off-cycle payments
• Load payments to banking platforms and issue remittance advice to suppliers
• Maintain supplier master data, including bank detail changes and verification checks
• Respond to supplier and budget owner queries promptly and professionally
• Reconcile supplier statements and resolve invoice discrepancies through to completion
• Monitor the accounts payable inbox and ageing daily, prioritising work to prevent overdue invoices
• Support month-end close through accurate cut-off, accruals, ageing and open-item reporting
• Provide documentation for internal and external audit requests
• Provide practical support for Oracle NetSuite testing and process documentation
• Help improve purchase order, matching and approval workflows

What you'll bring:

• Commercial experience of accounts payable in a high-volume, multi-entity environment
• Hands-on Oracle NetSuite experience across accounts payable, purchase orders and approval workflows
• Strong experience with three-way matching, purchase order-based procurement and GL coding
• A working understanding of accruals and month-end cut-off
• Experience managing payment runs across multiple entities and currencies
• The confidence to investigate discrepancies and take ownership through to resolution
• Intermediate Excel skills and the ability to work accurately with high volumes of data
• Strong communication skills and the confidence to work with suppliers, budget owners and senior stakeholders
• High attention to detail, sound judgement and the ability to prioritise competing deadlines independently

Experience supporting an ERP implementation or finance systems transformation will be highly regarded.

Additional Information

What's in it for you?

• Competitive remuneration package
• First class health and well-being program including on-site gym, annual vaccinations, yoga, meditation, and breakfast/lunch provided 5 days a week
• Fun working environment: Friday afternoon onsite gatherings (wine included!) and monthly celebration & recognition programs
• Discounted travel you and your friends and family, birthday leave and a whole lot more!

We embrace diversity in our people and make hiring decisions based on your experiences and skills. We do not discriminate based on gender identity, religion, race, national origin, sexual orientation, age, marital status, or disability status. You'll find a collaborative, inclusive, and respectful workplace here at Luxury Escapes, and we are proud to celebrate who you are. Please let us know if you require any reasonable adjustments during the interview.

As a 2026 Circle Back Initiative employer, we're committed to responding to every applicant.