Accounts Payable Officer

Luxury Escapes; Sydney; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Competitive remuneration package

On-site gym & wellness program

Friday gatherings & celebrations

Job summary

Luxury Escapes in Sydney is seeking an experienced Accounts Payable Officer to join our Finance team. You will manage end-to-end accounts payable for operating expenditure across multiple entities and currencies, including invoice processing, payments, and month-end close.

The role supports Oracle NetSuite implementation, including testing and process documentation, and involves three-way matching, PO approvals, supplier master data, and responding to supplier queries.

Qualifications

• Commercial experience of accounts payable in a high-volume, multi-entity environment.
• Hands-on Oracle NetSuite experience across accounts payable, purchase orders and approval workflows.
• Strong experience with three-way matching, PO-based procurement and GL coding.
• Understanding of accruals and month-end cut-off.
• Experience managing payment runs across multiple entities and currencies.

Responsibilities

• Process supplier invoices accurately and within agreed turnaround times, including entity, GL account, department and cost centre coding
• Complete three-way matching between purchase orders, receipts and invoices
• Support purchase order creation, approvals and invoice workflows in line with delegation of authority requirements
• Run regular payments across multiple entities and currencies, including urgent and off-cycle payments
• Load payments to banking platforms and issue remittance advice to suppliers
• Maintain supplier master data, including bank detail changes and verification checks
• Respond to supplier and budget owner queries promptly and professionally
• Reconcile supplier statements and resolve invoice discrepancies through to completion
• Monitor the accounts payable inbox and ageing daily, prioritising work to prevent overdue invoices
• Support month-end close through accurate cut-off, accruals, ageing and open-item reporting
• Provide documentation for internal and external audit requests
• Provide practical support for Oracle NetSuite testing and process documentation
• Help improve purchase order, matching and approval workflows

Skills

Accounts Payable

Oracle NetSuite

Three-way matching

GL coding

Multi-entity/ multi-currency

Excel

Supplier relations

Communication

Tools

Oracle NetSuite

Job description

Luxury Escapes is one of the world's fastest growing travel businesses, reaching up to 8 million subscribers each month with exclusive limited time offers at 'insider' prices.

We are a collective of forward-thinking people, driven to challenge the travel industry and ourselves to bring ever better travel experiences to our customer community.

Awarded as one of the 'Best Places to Work’ by the AFR; employee experience is king here, with lunches provided 5 days a week, an onsite gym with premium change facilities, weekly events, the opportunity to experience the travel we offer and significant professional development opportunities - we go above and beyond to make every workday something to look forward to!

Job Description

We’re looking for an experienced Accounts Payable Officer to join our Finance team in Sydney.

You’ll manage the end-to-end accounts payable process for operating expenditure across a multi-entity, multi-currency environment. From invoice processing and payment runs to supplier relationships and month-end close, you’ll help ensure our financial operations remain accurate, timely and well controlled.

The role will also provide some support to the Finance team as we continue our Oracle NetSuite implementation, including testing and process documentation.

What you’ll do:

• Process supplier invoices accurately and within agreed turnaround times, including entity, GL account, department and cost centre coding
• Complete three-way matching between purchase orders, receipts and invoices
• Support purchase order creation, approvals and invoice workflows in line with delegation of authority requirements
• Run regular payments across multiple entities and currencies, including urgent and off-cycle payments
• Load payments to banking platforms and issue remittance advice to suppliers
• Maintain supplier master data, including bank detail changes and verification checks
• Respond to supplier and budget owner queries promptly and professionally
• Reconcile supplier statements and resolve invoice discrepancies through to completion
• Monitor the accounts payable inbox and ageing daily, prioritising work to prevent overdue invoices
• Support month-end close through accurate cut-off, accruals, ageing and open-item reporting
• Provide documentation for internal and external audit requests
• Provide practical support for Oracle NetSuite testing and process documentation
• Help improve purchase order, matching and approval workflows

Qualifications

What you'll bring:

• Commercial experience ofaccounts payablein a high-volume, multi-entity environment
• Hands-on Oracle NetSuite experience across accounts payable, purchase orders and approval workflows
• Strong experience with three-way matching, purchase order-based procurement and GL coding
• A working understanding of accruals and month-end cut-off
• Experience managing payment runs across multiple entities and currencies
• The confidence to investigate discrepancies and take ownership through to resolution
• Intermediate Excel skills and the ability to work accurately with high volumes of data
• Strong communication skills and the confidence to work with suppliers, budget owners and senior stakeholders
• High attention to detail, sound judgement and the ability to prioritise competing deadlines independently

Experience supporting an ERP implementation or finance systems transformation will be highly regarded.

Additional Information

What's in it for you?

• Competitive remuneration package
• First class health and well-being program including on-site gym, annual vaccinations, yoga, meditation, and breakfast/lunch provided 5 days a week
• Fun working environment: Friday afternoon onsite gatherings (wine included!) and monthly celebration& recognition programs
• Discounted travel you and your friends and family, birthday leave and a whole lot more!

If you’re interested in the role but don't check every box, apply anyway, we’d love to hear from you!

We embrace diversity in our people and make hiring decisions based on your experiences and skills. We do not discriminate based on gender identity, religion, race, national origin, sexual orientation, age, marital status, or disability status. You'll find a collaborative, inclusive, and respectful workplace here at Luxury Escapes, and we are proud to celebrate who you are. Please let us know if you require any reasonable adjustments during the interview.

As a 2026 Circle Back Initiative employer, we're committed to responding to every applicant.