Accounts Payable Officer

Wotton Kearney; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Wotton Kearney in Sydney is seeking an Accounts Payable Officer to join our Finance team. This hands-on role takes ownership of day-to-day AP activities, including invoice processing, payment runs, and employee expenses, while supporting monthly reconciliations and the Chrome River system.

The ideal candidate has 2–4 years’ AP experience, preferably in legal or professional services, with strong attention to detail, GST knowledge, and solid Excel skills.

Qualifications

• 2–4 years’ experience in finance or accounts payable.
• Experience in legal or professional services is essential.
• Strong attention to detail with high-volume data entry and manual processing tasks.
• Working knowledge of GST and basic reconciliation skills.
• Intermediate Excel skills; Aderant experience highly regarded.

Responsibilities

• Manage the Accounts Payable and Disbursement inboxes and respond to internal and vendor queries.
• Process Accounts Payable invoices, including office expenses and disbursements charged to client matters.
• Prepare invoices and employee expenses for daily and weekly payment runs.
• Manage expense reimbursements and corporate credit card reconciliations through Chrome River.
• Process credit card receipts and ensure expenses are correctly coded, supported by receipts and allocated the appropriate GST classification.
• Manage prepayment requests and send remittances following payment processing.
• Complete monthly creditor statements and AP balance sheet reconciliations.
• Support the wider Finance team with AP-related tasks as required.

Skills

AP processing

GST knowledge

Excel

Aderant

high-volume data entry

attention to detail

query handling

Tools

Chrome River

Job description

We’re looking for an Accounts Payable Officer to join our Finance team in Sydney. This is a hands‑on role where you’ll take ownership of day‑to‑day accounts payable activities, including invoice processing, payment runs, employee expenses, credit card reconciliations and responding to internal and vendor queries.

Working as part of our broader Finance team, you’ll help make sure invoices and expenses are processed accurately and on time, while also supporting monthly reconciliations and the management of our expense management system, Chrome River. We’re looking for someone who is comfortable working across the detail, managing competing priorities and taking ownership of their work, while being happy to jump in and support the team when needed.

Duties and responsibilities:

• Manage the Accounts Payable and Disbursement inboxes and respond to internal and vendor queries.
• Process Accounts Payable invoices, including office expenses and disbursements charged to client matters.
• Prepare invoices and employee expenses for daily and weekly payment runs.
• Manage expense reimbursements and corporate credit card reconciliations through Chrome River.
• Process credit card receipts and ensure expenses are correctly coded, supported by receipts and allocated the appropriate GST classification.
• Manage prepayment requests and send remittances following payment processing.
• Complete monthly creditor statements and AP balance sheet reconciliations.
• Support the wider Finance team with AP‑related tasks as required.

About you:

• At least 2‑4 years’ experience working within a finance or accounts payable role.
• Experience within legal or professional services is essential.
• Strong attention to detail and confidence working with high‑volume data entry and manual processing tasks.
• Working knowledge of GST and basic reconciliation skills.
• Intermediate Excel skills, with Aderant experience highly regarded.
• A proactive and organised approach, with the ability to prioritise your workload, work autonomously and contribute as part of a team.

Why Wotton Kearney?

At WK, you'll join a high‑performing and supportive team where your contribution is genuinely valued. We invest in our people, encourage new ideas and provide opportunities to grow your career while maintaining balance and flexibility.

• FLEX for all. We care about client outcomes, quality, and business and cultural contributions.
• Our mentoring program offers continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
• Our culture sets us apart. Collegiate, open, innovative, passionate about everything we do.
• We give back to the community. Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
• Leaders of the pack. Work with a firm that understands its purpose, has a singular focus on the insurance industry and is excited by the potential for growth in our market!
• Supporting you with generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.

We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.

If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on *************@wottonkearney.com

We’re doing this recruitment in-house! We are not accepting submissions from recruitment agencies for this role. We’d love to hear from you directly! Any CV’s sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable.