Accounts Payable Officer

Charterhouse; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Charterhouse is recruiting an experienced Accounts Payable Officer for a 9‑month contract in Sydney CBD. You will manage end‑to‑end invoice processing in a high‑volume AP environment, ensuring accuracy, timely payments and robust supporting documentation.

The role requires strong attention to detail, good communication with internal stakeholders and suppliers, and experience with Oracle Financials. This is a hands‑on position within a collaborative finance team.

Qualifications

• Experience in accounts payable within a large or complex organisation.
• Strong invoice processing and reconciliation abilities.
• Comfort handling high transaction volumes and competing priorities.
• Good GST knowledge and AP controls.

Responsibilities

• Process day‑to‑day invoices and approvals in a timely manner.
• Match invoices to POs, approvals and supporting docs.
• Identify discrepancies, duplicates and GST issues & resolve with suppliers.
• Support month‑end processes and balance sheet reconciliations as required.
• Respond to AP enquiries and maintain accurate records.

Skills

Accounts Payable

Invoice processing

Attention to detail

Stakeholder communication

Tools

Oracle Financials

Job description

Accounts Payable Officer – Higher Education

9-Month Contract | Potential Extension | Sydney CBD

We’re currently recruiting for an experienced Accounts Payable Officer to join a well-established higher education organisation based in Sydney’s CBD.

This is a hands‑on role suited to someone who is comfortable working in a high‑volume AP environment and enjoys being part of a collaborative finance team. The initial contract will run for 9 months, with the potential for extension.

The Role

Working as part of the broader Finance function, you’ll take ownership of day‑to‑day invoice processing while ensuring transactions are accurate, properly supported and processed within required timeframes.

Your responsibilities will include:

• Managing a high volume of invoices from receipt through to processing and payment
• Checking invoices against purchase orders, approvals and supporting documentation
• Reviewing GST treatment and following up any inconsistencies
• Ensuring supplier and payment details are accurate and appropriately maintained
• Identifying and investigating duplicate invoices, discrepancies and unusual transactions
• Resolving invoice exceptions and following up outstanding information with internal teams and suppliers
• Supporting payment checking and verification processes
• Responding to AP enquiries and working with stakeholders to resolve issues
• Maintaining accurate transaction records and supporting documentation
• Assisting with reconciliations, aged items and outstanding transactions
• Providing support during month‑end activities
• Helping identify opportunities to improve AP processes and reduce recurring issues
• Working within established financial controls, policies and procedures

About You

We’re looking for someone with solid Accounts Payable experience who can step into a busy environment and get up to speed quickly.

You’ll ideally bring:

• Previous experience in an Accounts Payable position, preferably within a large or complex organisation
• Strong invoice processing and reconciliation experience
• Confidence working with high transaction volumes and competing priorities
• Good understanding of GST and general AP controls
• Strong attention to detail and a methodical approach to processing
• Good communication skills and the ability to deal confidently with internal stakeholders and suppliers
• Experience identifying and resolving invoice discrepancies
• Oracle Financials / Oracle Applications experience will be highly regarded

What’s on offer?

• 9-month contract with potential extension
• Sydney CBD location
• Opportunity to work within a well‑established higher education environment
• Join a collaborative and supportive Finance team
• Exposure to a broad range of Accounts Payable processes and stakeholders