Accounts Payable Officer

iCIMS, Inc.; Gold Coast City; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Free Parking

Flexible working hours

Employee Assistance Program (EAP)

Milestone tenure rewards

Career opportunities

Job summary

Palm Lake Group is seeking an experienced Accounts Payable Officer for our Head Office in Southport. This full-time role (38 hours, Mon–Fri) supports an established AP team in end-to-end payable functions across entities.

The successful candidate will handle invoice processing, reconciliations, and timely payment runs, while maintaining internal controls and collaborating with internal departments and vendors.

Qualifications

• 2-3 years of demonstrated experience in a high-volume accounts payable role.
• Strong computer literacy, across Microsoft Suite & online banking systems.
• Excellent communication & interpersonal skills.

Responsibilities

• Overseeing the accounts payable entry process and resolving issues.
• Process supplier invoices, expense claims, and payment runs accurately and on time.
• Monitor and maintain a shared Accounts Payable Mailbox.
• Manage new creditor setups, credit applications and changes of details.
• Reconcile supplier statements and accounts and escalate discrepancies.

Skills

Accounts payable experience

Microsoft Office

Strong communication

Team collaboration

Tools

Ezescan

Therefore

Microsoft Dynamics 365

Job description

Overview

Are you motivated, hardworking, and proud to contribute to creating high-quality communities for Australia’s over-50s? Do you enjoy working as part of a team that builds beautiful spaces where people can truly live their best lives?

About Us

Established in 1977, Palm Lake Group is a proudly Australian, family-owned company with extensive experience in developing, constructing, and managing Lifestyle Resorts, Retirement Villages, and Aged Care Facilities across Australia. Our resorts aren’t just places to live they’re vibrant, active communities designed for comfort, connection, and enjoyment.

Join us in redefining over-50s living.

Position Details

We are seeking an experienced Accounts Payable Officer to join our Finance team at our Head Office in Southport. This is a Full Time role working 38 hours, Monday to Friday with an established AP team to assist in running the end-to-end accounts payable function across our entities.

Responsibilities

• Overseeing the accounts payable entry process, resolving or querying issues promptly.


• Process supplier invoices, expense claims, and payment runs accurately and on time.


• Monitor & maintain a shared Accounts Payable Mailbox


• Managing New Creditor set-ups, Credit Applications and Change of Details document


• Reconcile supplier statements & accounts, resolving or escalating discrepancies promptly.


• Analyse invoices ensuring accuracy of GL coding;


• Ensuring strict compliance with internal controls


• Prepare fortnightly and monthly scheduled payment runs to meet deadlines;


• Liaise with internal departments and external vendors to ensure smooth payment processes.


• Assist with monitoring of costs & reporting.


• Assist with month-end closing and financial reporting.

What We’re Looking For:

To succeed in this role, you’ll bring:

• A Current National Police Clearance


• 2-3 years of demonstrated experience in a high-volume accounts payable role


• Strong computer literacy, across Microsoft Suite & online banking systems


• Experience across Ezescan, Therefore & Microsoft Dynamics 365 (is highly regarded)


• Excellent communication & interpersonal skills, taking a customer service mindset to interactions with all internal & external stakeholders.


• Strong organisational skills, able to manage and prioritise workload to meet deadlines


• Ability to work autonomously and as part of a team


• A proactive, inquisitive approach to problem solving


• Excellent attention to detail

Why Join Us?

At Palm Lake, we pride ourselves on offering exceptional lifestyle communities and providing our staff with a supportive and rewarding work environment. We offer our team:

• Competitive Remuneration


• Free Parking


• Work-life Balance withflexible working hours(Between 7am-5pm, Mon to Fri)


• 24/7 free accessto compassionate, confidential support with our Employee Assistance Program (EAP)


• Celebrate Milestones withtenure rewards!


• Supportive team culture– Be part of a vibrant and inclusive team where your contributions are valued


• Career Opportunities -Palm Lake Group spans 4 entities, 27 lifestyle resort communities and 7 aged care facilities across Australia's east coast, from development & construction to resort management & aged care, the career pathways and opportunities with Palm Lake Group are truly endless.

Please note that this role is subject to a pre-employment medical check.

Only shortlisted applicants will be contacted.