Accounts Payable Assistant

Hermès International S.A.; New South Wales; On-site; AUD 65,000 - 85,000; Full time

Job summary

Hermès Australia is seeking an Accounts Payable Assistant to manage full-cycle AP processing, review invoices, and execute payment runs. You will support month-end close and educate colleagues on AP procedures, while liaising with internal and external stakeholders.

Tertiary accounting qualifications and 1+ year AP experience are preferred. Proficiency with Coupa, SAP VIM, and Concur is desirable, as is strong Excel skills and attention to detail.

Qualifications

• Tertiary qualifications in accounting or finance.
• CA or CPA qualification in progress preferred.
• Experience with Coupa, SAP VIM and Concur desirable.
• Experience in PO management and processing.
• At least 1 year in Accounts Payable or similar role.
• Strong work ethic, confidentiality and organizational skills.
• Ability to work autonomously with internal and external stakeholders.
• Advanced Microsoft Office and Excel proficiency.

Responsibilities

• Review invoices, process via online platforms (Coupa, SAP) and post payments.
• Prepare remittances and process weekly payments to vendors.
• Manage vendor and user data in procurement system; resolve inquiries.
• Support month-end closing activities and AP reports.
• Educate colleagues on AP procedures and systems.
• Communicate with partners to obtain approvals and coding.
• Handle Accounts Payable inbox and ad-hoc finance tasks.

Skills

Attention to detail

Data entry

Stakeholder communication

Autonomous work

Time management

Education

Accounting degree

CA/CPA in progress

Tools

Coupa

SAP VIM

Concur

Job description

Job Description

About the Role:

The Accounts Payable Assistant is responsible for the Accounts Payable function including payments preparation and posting, whilst also supporting the Finance Team with period-end closing activities. The role requires to interact independently with both internal and external stakeholders. The position will be responsible for full cycle Accounts Payable processing. You will review and process invoices, execute payment batch runs, and review travel and entertainment expenses. You will act as a partner across all business groups to guide and educate colleagues on our Accounts Payable procedures and systems.

Responsibilities:

• Vendor Data Management: you will be responsible to create and/or modify the Vendor Database, Resolving Accounts Payable inquiries from vendors
• User Data Management in procurement platform: Create/Modify User Database, Resolving Accounts Payable inquiries from users.
• Review purchase orders, invoices and journal entries to ensure accuracy and completeness. This includes invoice processing through our online platforms - MEO (Coupa) and SAP.
• Maintaining correct coding (General Ledger Accounts, Analytical Structure allocation, Tax Code) for invoices in accounting system.
• Process weekly payments and prepare remittances for vendors
• Communicate and follow-up with business partners and employees to obtain standard coding, invoice approvals, and purchase order receipts.
• Manage the Accounts Payable email inbox to sort, filter, and distribute communication in a timely manner.
• Process employee expense claims and checking group Travel and Expense threshold.
• Assist with month-end closing activities such as purchase order accrual checking, aged payable report, and actual spending follow-up. This includes running and creating Accounts Payable summary reports.
• Ad-hoc finance related tasks and projects as required.

Requirements & Capabilities:

• Tertiary qualifications in accounting or finance
• Already completed or working towards completion of CA or CPA qualification
• Experience in Coupa, VIM/SAP, and Concur highly desirable
• Experience in purchase order management and processing.
• Minimum of one year of experience in Accounts Payable and in a similar role
• Strong work ethic and willingness to contribute to individual and team objectives
• High attention to detail and high degree of confidentiality
• Ability to accurately enter data and make decisions based on supporting documents.
• Manage time effectively with strong organisational skills and capability to prioritise work and meet tight deadlines with priority.
• Ability to work autonomously and communicate with both internal and external stakeholders.
• Flexibility to adapt and eagerness to learn.
• Advanced Microsoft Office Skills. Strong proficiency in Microsoft Excel is required.

Eligibility

• To be an eligible candidate for this position, we kindly ask that you have full working rights within Australia.

Our Commitment

Family is at the heart of Hermès. At Hermès Australia, we are committed to being a Maison for All, a home where we make efforts to generate, support and advance the values of diversity, inclusion and family both within our own walls and in the wider world. At Hermès Australia we look to create a diverse workforce of talented and unique individuals with different backgrounds, skillsets and worldviews that will enrich our Hermès family. We support our individual team members personal and professional success through a culture that values equality, individuality and fairness and through an environment where individuals can thrive and feel comfortable being their authentic selves.

At Hermès, we are proud to be an equal opportunity workplace. It is the policy of Hermès that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, colour, religion, sex, age, nationality, disability, or any other basis prohibited by applicable law.

About Us

A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs nearly 25,185 people worldwide. Driven by its permanent entrepreneurial spirit and consistently high standards, Hermès cultivates the freedom and autonomy of each individual through responsible management. The company perpetuates the transmission of exceptional know-how through strong territorial anchoring that respects people and resources. Sixteen artisanal métiers feed the creativity of the house, whose collections are presented in over 300 stores around the world.