Accounts Payable Assistant

Join; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Hermès Australia is seeking an Accounts Payable Assistant to support the full AP cycle, including invoice processing, payment runs, and expense reviews. You will collaborate with the Finance Team and internal/external stakeholders to ensure accurate posting and timely payments.

The role includes assisting with month-end close and providing AP system guidance. A minimum year of AP experience and strong Excel skills are essential.

Qualifications

• Formal accounting/finance qualification or progress toward CA/CPA.
• Experience in Accounts Payable and PO processing.
• Proficient in Coupa, SAP/VIM and Concur workflows.
• Ability to manage invoices, payments and expense claims accurately.
• Strong attention to detail and confidentiality.

Responsibilities

• Process invoices, review PO, and ensure accurate coding.
• Prepare payments and remittance for vendors weekly.
• Manage accounts payable email inbox and vendor inquiries.
• Support month-end closing activities and accruals.
• Post entries and run AP summary reports.
• Educate stakeholders on AP procedures and systems.
• Interact with internal/external partners to obtain approvals.

Education

Tertiary qualifications in accounting or finance

CA or CPA qualification

Accounts Payable experience

Strong work ethic and confidentiality

Time management and prioritisation

Autonomous and proactive

Advanced Microsoft Excel

Microsoft Office proficiency

Tools

Coupa

VIM/SAP

Concur

MEO

Job description

The Accounts Payable Assistant is responsible for the Accounts Payable function including payments preparation and posting, whilst also supporting the Finance Team with period-end closing activities. The role requires to interact independently with both internal and external stakeholders. The position will be responsible for full cycle Accounts Payable processing. You will review and process invoices, execute payment batch runs, and review travel and entertainment expenses. You will act as a partner across all business groups to guide and educate colleagues on our Accounts Payable procedures and systems.

Responsibilities:

• Vendor Data Management: you will be responsible to create and/or modify the Vendor Database, Resolving Accounts Payable inquiries from vendors
• User Data Management in procurement platform: Create/Modify User Database, Resolving Accounts Payable inquiries from users.
• Review purchase orders, invoices and journal entries to ensure accuracy and completeness. This includes invoice processing through our online platforms – MEO (Coupa) and SAP.
• Maintaining correct coding (General Ledger Accounts, Analytical Structure allocation, Tax Code) for invoices in accounting system.
• Process weekly payments and prepare remittances for vendors
• Communicate and follow-up with business partners and employees to obtain standard coding, invoice approvals, and purchase order receipts.
• Manage the Accounts Payable email inbox to sort, filter, and distribute communication in a timely manner.
• Process employee expense claims and checking group Travel and Expense threshold.
• Assist with month-end closing activities such as purchase order accrual checking, aged payable report, and actual spending follow-up. This includes running and creating Accounts Payable summary reports.
• Ad-hoc finance related tasks and projects as required.

Requirements & Capabilities:

• Tertiary qualifications in accounting or finance
• Already completed or working towards completion of CA or CPA qualification
• Experience in Coupa, VIM/SAP, and Concur highly desirable
• Experience in purchase order management and processing.
• Minimum of one year of experience in Accounts Payable and in a similar role
• Strong work ethic and willingness to contribute to individual and team objectives
• High attention to detail and high degree of confidentiality
• Ability to accurately enter data and make decisions based on supporting documents.
• Manage time effectively with strong organisational skills and capability to prioritise work and meet tight deadlines with priority.
• Ability to work autonomously and communicate with both internal and external stakeholders.
• Flexibility to adapt and eagerness to learn.
• Advanced Microsoft Office Skills. Strong proficiency in Microsoft Excel is required.

To be an eligible candidate for this position, we kindly ask that you have full working rights within Australia.

Our Commitment

Family is at the heart of Hermès. At Hermès Australia, we are committed to being a Maison for All, a home where we make efforts to generate, support and advance the valuesof diversity, inclusion and family both within our own walls and in the wider world. At Hermès Australia we look to create a diverse workforce of talented and unique individuals with different backgrounds, skillsets and worldviews that will enrich our Hermès family. We support our individual team members personal and professional success through a culture that valuesequality, individuality and fairness and through an environment where individuals can thrive and feel comfortable being their authentic selves.

At Hermès, we are proud to be an equal opportunity workplace. It is the policy of Hermès that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, colour, religion, sex, age, nationality, disability, or any other basis prohibited by applicable law.

A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs nearly 25,185 people worldwide. Driven by its permanent entrepreneurial spirit and consistently high standards, Hermès cultivates the freedom and autonomy of each individual through responsible management. The company perpetuates the transmission of exceptional know-how through strong territorial anchoring that respects people and resources. Sixteen artisanal métiers feed the creativity of the house, whose collections are presented in over 300 stores around the world.