Accounts Officer / Bookkeeper

City Line Marking; Sydney; On-site; AUD 36,000 - 52,000; Part time

Job summary

City Linemarking is seeking a reliable Accounts Officer/Bookkeeper for a part-time role at our Norwest office. You will manage day-to-day bookkeeping, accounts receivable, invoice collections, supplier invoices and general financial administration.

The successful candidate will take ownership of responsibilities, follow up payments, and ensure financial records are accurate and up to date. This is a hands-on, multitask role with future potential to go full-time.

Qualifications

• Previous experience in bookkeeping, accounts administration or an accounts officer role.
• Experience using Xero, including invoice processing and bank reconciliations.
• Strong accounts receivable and debt collection skills.
• Confidence contacting customers by phone to follow up outstanding payments.
• Experience with supplier invoices, expense allocations and general bookkeeping.
• Excellent attention to detail and strong organisational skills.
• Good communication skills and a professional telephone manner.
• The ability to work independently, manage competing priorities and meet deadlines.
• A proactive attitude and a strong sense of accountability.

Responsibilities

• Accounts Receivable & Collections: Manage customer invoicing and accounts receivable; follow up overdue invoices; contact customers to resolve delays; monitor debtor accounts; maintain AR ledger; prepare weekly debtor reports; liaise on queries.
• Accounts Payable & Supplier Management: Enter supplier invoices into Xero; allocate expenses; check invoices against purchase orders; monitor payment due dates; resolve discrepancies; maintain supplier records.
• Bookkeeping & Financial Administration: Reconcile bank transactions and credit cards; allocate transactions; check GST coding; assist with monthly bookkeeping and month-end; maintain digital records; prepare information for BAS and year-end accounts; assist with other duties.

Skills

Accounts receivable

Bookkeeping

Debt collection

Bank reconciliations

GST coding

Phone communication

Tools

Xero

Job description

City Linemarking is a growing linemarking business servicing commercial, industrial and infrastructure clients across Sydney and NSW. We are looking for a reliable, organized, and proactive Accounts Officer/Bookkeeper.

Join our team at our Norwest office in a part-time role, three days per week.
This role may become full-time in the future.

This is a hands-on role responsible for managing day-to-day bookkeeping, accounts receivable, invoice collections, supplier invoices and general financial administration.

We are looking for someone who takes ownership of their responsibilities, follows up outstanding payments without being asked and ensures our financial records are accurate and up to date.

About the Role

City Linemarking is a growing linemarking business servicing commercial, industrial and infrastructure clients across Sydney and NSW. We are looking for a reliable, organized, and proactive Accounts Officer/Bookkeeper.

Join our team at our Norwest office in a part-time role, three days per week.
This role may become full-time in the future.

This is a hands-on role responsible for managing day-to-day bookkeeping, accounts receivable, invoice collections, supplier invoices and general financial administration.

We are looking for someone who takes ownership of their responsibilities, follows up outstanding payments without being asked and ensures our financial records are accurate and up to date.

Key Responsibilities

Accounts Receivable & Collections

• Manage customer invoicing and accounts receivable.




• Proactively follow up overdue invoices via phone and email.




• Contact customers to resolve payment delays and outstanding account queries.




• Monitor debtor accounts and ensure payments are received within agreed terms.




• Maintain an accurate accounts receivable ledger.




• Prepare weekly debtor reports identifying overdue invoices and collection progress.




• Liaise with the sales and operations teams regarding invoice queries, variations and completed works.

Accounts Payable & Supplier Management

• Enter supplier invoices into Xero accurately and promptly.




• Allocate expenses to the correct general ledger accounts and cost categories.




• Check invoices against purchase orders and supporting documentation where applicable.




• Monitor supplier payment due dates and prepare payment lists for approval.




• Resolve supplier invoice discrepancies and maintain accurate supplier records.

Bookkeeping & Financial Administration

• Reconcile bank transactions and credit card accounts in Xero.




• Allocate transactions and investigate unallocated items.




• Check GST coding and maintain accurate financial records.




• Assist with monthly bookkeeping and end-of-month reconciliations.




• Maintain organised digital records of invoices, receipts and supporting documents.




• Prepare information required by our external accountant for BAS, reporting and year-end accounts.




• Assist with other accounts and administration duties as required.

About You

To be successful in this role, you will have:

• Previous experience in bookkeeping, accounts administration or an accounts officer role.




• Experience using Xero, including invoice processing and bank reconciliations.




• Strong accounts receivable and debt collection skills.




• Confidence contacting customers by phone to follow up outstanding payments.




• Experience with supplier invoices, expense allocations and general bookkeeping.




• Excellent attention to detail and strong organisational skills.




• Good communication skills and a professional telephone manner.




• The ability to work independently, manage competing priorities and meet deadlines.




• A proactive attitude and a strong sense of accountability.

What We Offer

• A stable position within an established and growing business.




• A supportive team environment at our Norwest office.




• A hands-on role with responsibility and ownership of your work.




• The opportunity to improve and streamline our financial processes.




• Competitive remuneration based on experience.

Location

15 Brookhollow Avenue, Norwest, NSW 2153.