Accounts & Office Administrator

Inductive Automation Australia Pty Ltd; City of Brisbane; On-site; AUD 65,000 - 78,000; Full time

Benefits offered by this job

Premium Workplace

Quarterly Team Building

Regular Team Lunches

Work-Life Balance

Job summary

Inductive Automation Australia Pty Ltd in Fortitude Valley, Brisbane, is seeking an organized Accounts & Office Administrator to manage day-to-day financial and administrative tasks. The role combines accounts processing, facilities support, and vendor relations to keep the Brisbane office running smoothly.

The ideal candidate has 2+ years of relevant experience, is proficient with Xero and Excel/Google Sheets, and can work full-time from the Brisbane office with strong communication and

Qualifications

• 2+ years in office administration or accounts support.
• Experience in a software or tech company is a plus.
• Proficient with Xero and Microsoft Excel or Google Sheets.
• Excellent communication and organisational skills with attention to detail.
• Full, unrestricted working rights in Australia and ability to work full-time from Brisbane office.

Responsibilities

• Xero management: bank and expense reconciliations and categorisation.
• Accounts processing: generate supplier bills, onboard vendors, and resolve payment discrepancies.
• Debtor control: invoicing, client statements, follow-ups and credit applications.
• Order fulfillment: process customer orders accurately and promptly.
• Reporting: perform end-of-month reconciliations and maintain financial records.
• Reception & communication: answer calls, direct inquiries, and manage the central inbox.
• Facilities coordination: maintenance, cleaning, and tenancy matters.
• Travel logistics: arrange team travel and accommodations.

Skills

Communication

Organizational skills

Multitasking

Attention to detail

Tools

Xero

Excel

Google Sheets

Job description

Inductive Automation Australia Pty Ltd – Fortitude Valley QLD

About Us

Inductive Automation Australia is the fast-growing Brisbane branch of a leading global enterprise software provider. We are the creators of Ignition, a powerful industrial automation platform utilised globally across sectors like manufacturing, energy, and utilities.

Operating from a modern, state-of-the-art office in Fortitude Valley, we thrive on collaboration, commitment, and integrity. We are proud to be a multicultural and highly diverse team, bringing together different perspectives to deliver exceptional customer experiences. Because we are rapidly growing, there are endless opportunities for career growth as well as professional and personal skill development. We are currently seeking an organized, proactive Accounts & Office Administrator to keep our day-to-day operations running seamlessly.

What We Offer & Our Culture

Premium Workplace: A collaborative and high-energy environment within a premium, modern office space.

Quarterly Team Building Days: We regularly step away from our desks to connect, unwind, and take on new challenges together.

Regular Team Lunches: Good food and great conversation are a staple around here—lunch is on us!

Work-Life Balance: A strict Monday to Friday schedule with no weekend or late-night requirements.

Position Summary

The Accounts & Office Administrator plays a pivotal role in ensuring the smooth day-to-day financial, administrative, and operational running of our Brisbane office. This role serves as the central point of contact for office coordination, accounts processing, facilities support, and customer and vendor interactions. By balancing financial tasks with general office management, you ensure our team has a flawlessly functioning environment.

Core Duties and Responsibilities

Xero Management: Perform bank and expense reconciliations, assigning the correct tracking categories.

Accounts Processing: Generate supplier bills, verify and onboard new vendors, and resolve payment discrepancies.

Debtor Control: Manage invoicing, client statements, conduct debtor follow-ups, and process customer credit applications.

Order Fulfillment: Process customer orders efficiently and accurately.

Reporting: Prepare End of Month (EOM) reconciliations and accurately maintain financial records and databases.

General Office Administration

Reception & Communication: Answer incoming phones, direct calls appropriately, and monitor the central info inbox.

Event & Travel Logistics: Arrange travel bookings (flights, accommodation, transport) for team members and provide operations support.

Facilities Coordination: Coordinate office housekeeping, commercial cleaning, upkeep, and manage building management tenancy matters.

Maintenance & Supplies: Arrange facilities maintenance (e.g., air conditioning servicing, test-and-tagging) and ensure staff amenities, stationery, and office supplies remain stocked.

Position Requirements

Experience: 2+ years of experience in an office administration, accounts assistant, or dual admin/finance role. Experience in a software or tech company is a big plus!

Software Skills: Hands-on experience with Xero (or similar cloud accounting software) and strong proficiency with Microsoft Excel / Google Sheets.

Communication: Strong verbal and written communication skills for dealing with customers, suppliers, and internal team members.

Attributes: Exceptional organizational and multitasking abilities with high attention to detail and accuracy.

Compliance: Full, unrestricted working rights within Australia and availability to work full-time from our Brisbane office.