Accounts Administrator

Recruitly; Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

Recruitly is seeking an experienced Accounts Administrator for a temporary, part-time role in Melbourne. You will manage daily AP/AR tasks, invoicing and reconciliations, and support the Corporate Services team with general financial administration.

The ideal candidate has a solid accounts administration background, strong attention to detail, and comfort with multiple financial systems. This role offers flexible hours across three days per week within a purpose-driven organisation.

Qualifications

• Experience in AP/AR, invoicing and reconciliations.
• Strong attention to detail and organisational skills.
• Proficient with Xero and related financial platforms.
• Available to work three days per week on a temporary basis.

Responsibilities

• Manage day-to-day Accounts Payable and Accounts Receivable.
• Collate, process and manage invoices across the organisation.
• Complete credit card reconciliations.
• Liaise with external accountants and financial service providers.
• Maintain accurate financial records and documentation.
• Build strong working relationships with internal stakeholders.
• Provide general financial administration support as required.

Skills

Accounts administration

Attention to detail

Tech-savvy

Independent worker

Tools

Xero

ApprovalMax

Flexipurchase

Job description

About the organisation

Our client is a well-established not-for-profit operating nationally within the health and accreditation space. Their work plays a vital role in maintaining professional standards, supporting education pathways, and protecting public safety. They are known for being values-led, inclusive, and committed to developing their people — making this a great environment to build experience and progress your career.

About the role

We are looking for an experienced Accounts Administrator to join our client on a temporary, part-time basis, working three days per week. Working closely with the Corporate Services team, you'll be responsible for managing day-to-day financial administration, including accounts payable, accounts receivable, invoicing and reconciliations.

This role would suit someone with a strong accounts administration background who is organised, detail-oriented and confident managing their workload independently.

What you'll be doing

• Managing day-to-day Accounts Payable and Accounts Receivable processes
• Collating, processing and managing invoices across the organisation
• Completing credit card reconciliations
• Liaising with external accountants and financial service providers
• Maintaining accurate financial records and documentation
• Building strong working relationships with internal stakeholders
• Providing general financial administration support as required

What will help you succeed:

Strong accounts experience

You have a solid background in accounts administration, particularly AP/AR, invoicing and reconciliations, and are confident managing these processes independently.

Attention to detail

You're highly organised, accurate and comfortable managing multiple tasks while ensuring financial records are maintained correctly.

Comfort with technology

You're confident working across different financial systems, quick to learn new platforms and able to pick up existing processes with minimal guidance.

About you

• Previous experience in an Accounts Administrator, Accounts Officer or similar role
• Strong understanding of AP/AR processes and reconciliations
• Experience with Xero, ApprovalMax and Flexipurchase will be highly regarded
• Excellent attention to detail and organisational skills
• Confident communicator who can build relationships with internal and external stakeholders
• Reliable, adaptable and comfortable working independently
• Available to work three days per week on a temporary basis

If you're an experienced accounts professional looking for a flexible, part-time opportunity within a purpose-driven organisation, we'd love to hear from you.