Senior Accounts & Payroll Officer

The Supplies Mob Pty Ltd; Gosford; On-site; AUD 40,000 - 60,000; Part time

Job summary

The Supplies Mob Pty Ltd is seeking a Senior Accounts and Payroll Officer for a part-time role, 20–24 hours per week. The role oversees Xero accounts, payroll, AP/AR, reconciliations and end-of-month reporting with flexible scheduling around deadlines.

The successful candidate will maintain accurate financial records, ensure timely payroll and payments, and deliver clear reports to senior management in a dynamic environment.

Qualifications

• Extensive hands-on experience as a senior accounts and payroll officer with Xero across AP/AR, payroll and reporting.
• Payroll experience including pay runs, employee records, leave and payroll reporting, with confidentiality.
• End-of-month reporting packs for senior management and reconciliations.
• Advanced Xero skills including bank reconciliations, coding and transaction review.
• Strong Excel skills for data entry, reconciliations and reporting.
• Excellent attention to detail and ability to manage multiple priorities to deadlines.
• Ability to work independently with flexible 20–24 hour per week schedule.

Responsibilities

• Process supplier invoices, bills and credit notes accurately in Xero.
• Match supplier bills to purchase orders, receipts and supporting documents in Fishbowl.
• Reconcile purchase orders and supplier accounts and handle holding accounts as required.
• Prepare supplier payment runs for review and approval.
• Generate and issue customer invoices through Xero and related systems.
• Monitor customer accounts and overdue invoices.
• Process payroll accurately and on time through Xero Payroll or other systems.
• Maintain employee payroll records including rates, leave, superannuation and tax details.
• Complete bank and supplier reconciliations and other account checks.
• Provide clear Xero reports to senior management including cashflow and end-of-month reports.

Skills

Xero expertise

Payroll processing

Excel skills

Attention to detail

Independent worker

Time management

Tools

Xero

Fishbowl

Excel

Job description

The Senior Accounts and Payroll Officer is a part-time position responsible for managing The Supplies Mob's Xero accounts administration, payroll, accounts payable, accounts receivable, reconciliations and end-of-month reporting. The role requires an experienced, detail-focused person who can maintain accurate financial records, support timely payroll and payment processes, and provide clear reporting to senior management within a flexible 20–24 hour per week schedule, with work hours and days agreed around business needs and key reporting deadlines.

Key responsibilities

• Process supplier invoices, bills and credit notes accurately in Xero
• Match supplier bills to purchase orders, receipts and supporting documents in Fishbowl
• Reconcile purchase orders and supplier accounts, including goods received not invoiced and holding account items where required
• Prepare supplier payment runs for review and approval
• Generate, check and issue customer invoices through Xero and related business systems
• Monitor customer accounts, outstanding balances and overdue invoices
• Process payroll accurately and on time through Xero Payroll or relevant payroll systems
• Maintain employee payroll records, including pay rates, leave balances, superannuation details, tax information and employment changes
• Complete bank reconciliations, supplier reconciliations, customer account reconciliations and other account checks as required
• Prepare and provide clear Xero reports to senior management, including debtor, creditor, payroll, transaction, reconciliation, cashflow-related, financial administration and end-of-month reports

About you

• Extensive hands-on experience as a senior accounts and payroll officer or equivalent, including managing Xero for a business across accounts payable, accounts receivable, payroll, reconciliations, invoicing, payments, receipts, reporting and accounts administration
• Demonstrated payroll experience, including pay runs, employee records, leave, superannuation, payroll reporting and related compliance administration, with the ability to maintain accurate and confidential payroll records
• Experience preparing end-of-month reporting packs for senior management, including debtor, creditor, payroll, reconciliation, cashflow-related and accounts information
• Advanced Xero skills, including accounts payable, accounts receivable, bank reconciliations, payroll, reporting, account coding and transaction review
• Strong Xero Payroll experience, including pay runs, employee records, leave, superannuation, PAYG withholding information and payroll reporting
• Strong Microsoft Excel skills, including spreadsheet review, data entry, reconciliations, basic formulas and report preparation
• Excellent attention to detail and ability to identify errors or inconsistencies across accounts entries, supplier accounts, customer accounts and supporting system records
• Ability to work independently, manage competing priorities and meet deadlines
• Availability to work 20–24 flexible hours per week, with days and hours agreed around business requirements and key payroll, payment, reconciliation and end-of-month reporting deadlines

About us

The Supplies Mob is a business requiring comprehensive accounts administration, payroll and financial management support. The role works closely with management, suppliers, customers, employees and internal teams to maintain accurate financial records and support business operations.