Accounts and Administration Officer

Vexus Fluid Handling Pty Ltd; Melbourne; On-site; AUD 39,000 - 55,000; Part time

Job summary

Vexus Fluid Handling Pty Ltd seeks a part-time Accounts & Admin Officer to support the Commercial Manager in day-to-day accounting and administrative tasks. The role is based at the head office in Mitcham, Melbourne, Australia, with a focus on AR and AP in a small team environment.

You will assist with BAS and tax activities and handle customer and supplier enquiries as needed. Ideal candidate has strong attention to detail, is organized, and proficient in MS Office and business systems such as

Qualifications

• Experience in financial administration is advantageous.
• Strong attention to detail and highly organized.
• Proficiency with MS Office and business systems.

Responsibilities

• Review supplier invoices for accuracy and alignment with PO or contract terms.
• Process supplier invoices timely and accurately.
• Process weekly payment batches to suppliers and issue remittance.

Skills

Accounts receivable

Accounts payable

Invoice processing

Vendor setup

MS Office

Attention to detail

Tools

Xero

Cin7

Job description

Vexus is a leading Australian manufacturer and distributor of single use components and assemblies used in clean and sterile manufacturing environments. We work with Australia's largest pharmaceutical companies and are well positioned to capitalize on the expected growth in the industry over the coming years.

We are seeking a part-time Accounts & Admin Officer to support the Commercial Manager in managing day-to-day accounting processes and administrative activities.

The role isbased in our head office in Mitcham. It is perfect for someone with strong attention to detail who enjoys the responsibilities of financial and administrative support with the focus on AR and AP. Working in a small team, the applicant must also be comfortable in occasionally performing tasks outside finance from time to time.

Specifically, the responsibilities will include:

Reviewing supplier invoices for accuracy and ensuring the values and terms are aligned with the PO or the contract rates

Processing supplier invoices timely and accurately

Processing weekly payment batch to suppliers and issuing remittance

Assisting in Customer Credit Application and Vendor set-up process

Processing incoming payment and ensuring accurate allocation to accounts

Issuing monthly account statements for standard receivables

Managing overdue accounts and payment collection

Managing account enquiries from suppliers and customers

Collaborating with other teams in the business to resolve discrepancies

Performing other administrative duties as required

Assisting in preparing BAS and other tax activities

Key attributes:

Previous experience in financial administration would be an advantage

Strong attention to detail and highly organized in prioritizing and executing tasks

Proficiency in MS Office andexperiences in business systems, ideally Xero Accounting System and Cin 7 Inventory Management System

Ability to work in a team environment and contribute to a strong cultural network