Accounts and Administration coordinator

Matrix Building Co Pty Ltd; Castlemaine; On-site; AUD 60,000 - 75,000; Full time

Job summary

Matrix Building Co Pty Ltd in Castlemaine VIC is seeking a diligent bookkeeping and administration professional to support directors, the estimator and the construction team. You will help keep accounts, project records and office systems organised and up to date.

The role covers accounts payable/receivable, invoicing, reconciliations, payroll administration, BAS liaison, and project documentation within Buildxact. A proactive, independent worker with strong computer skills will excel.

Qualifications

• Previous bookkeeping or accounts administration experience.
• Strong working knowledge of Xero.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Confidence working independently and following tasks through to completion.
• Experience within the building or construction industry would be highly regarded.

Responsibilities

• Accounts payable and accounts receivable
• Processing and allocating supplier and subcontractor invoices
• Bank and account reconciliations
• Payroll administration and superannuation-related administration
• Monitoring outstanding accounts and debtor follow-up
• Assisting with BAS preparation and liaising with accountant
• Accurate allocation of project costs and maintaining job costing information
• Maintaining project information within Buildxact, entering and updating project and cost information
• Uploading and maintaining project documentation, client portal information and sharing approved documentation with clients
• Maintaining accurate electronic project records and filing systems
• Following up required documentation from suppliers, subcontractors and consultants
• Scheduling meetings and appointments, assisting with meeting preparation and administration
• Preparing and populating standard contracts, forms and project documents
• Document control and electronic filing
• Assisting with subcontractor and supplier administration
• General correspondence and office support
• Helping develop and maintain efficient administrative systems and procedures

Skills

Xero

Bookkeeping

Attention to detail

Time management

Communication

Tools

Buildxact

Excel

Microsoft Office

Job description

Matrix Building Co Pty Ltd – Castlemaine VIC

This is an important role within Matrix Building Co, a growing residential building company based in Central Victoria. Bookkeeping and financial administration will form a key part of the position; however, this is not purely a bookkeeping role. You will work closely with the Directors, estimator and construction team to help keep accounts, projects, documentation and office systems organised and up to date.

Key responsibilities

Accounts payable and accounts receivable

Processing and allocating supplier and subcontractor invoices

Bank and account reconciliations

Payroll administration and superannuation-related administration

Monitoring outstanding accounts and assisting with debtor follow-up

Assisting with BAS preparation and liaising with accountant

Accurate allocation of project costs and maintaining job costing information

Maintaining project information within Buildxact, entering and updating project and cost information

Uploading and maintaining project documentation, maintaining client portal information and sharing approved documentation with clients

Maintaining accurate electronic project records and filing systems

Following up required documentation from suppliers, subcontractors and consultants

Scheduling meetings and appointments, assisting with meeting preparation and administration

Preparing and populating standard contracts, forms and project documents

Document control and electronic filing

Assisting with subcontractor and supplier administration

General correspondence and office support

Helping develop and maintain efficient administrative systems and procedures

About you

Previous bookkeeping or accounts administration experience

Strong working knowledge of Xero

Excellent attention to detail and accuracy

Strong organisational and time-management skills

Good written and verbal communication skills

Confidence working independently and following tasks through to completion

Good general computer and Microsoft Office skills

The ability and willingness to learn new systems

A proactive attitude — someone who sees what needs to be done and gets it moving

Experience within the building or construction industry would be highly regarded

About us

Matrix Building Co is a growing residential building company based in Central Victoria, delivering new homes, renovations, extensions and other residential construction projects throughout the region.