Accountants Administrator

Vicpro Security Pty Ltd; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Career development opportunities

Flexible working arrangements

Supportive team culture

Job summary

Vicpro Security Pty Ltd in Altona North, VIC is seeking an experienced Accounts Administrator to join the finance team on a full‑time basis. This key administrative role will provide essential support to accounting operations, ensuring smooth management of financial records and processes, and underpinning timely financial reporting for the organisation.

You will work closely with the accounting team, handle day‑to‑day tasks such as invoicing, filing, accounts payable/receivable, payroll data,

Qualifications

• Proven experience in an accounting administrative role such as Accounts Officer or Accounts Clerk.
• Proficiency in accounting software packages and Excel.
• Certification in Accounting or Bookkeeping is desirable.
• Knowledge of MYOB or Xero is highly desirable.

Responsibilities

• Processing and filing financial documents, invoices, receipts, and expense claims.
• Maintaining accurate accounting records and databases.
• Assisting with preparation of financial reports, statements, and reconciliations.
• Managing accounts payable and accounts receivable functions, including invoices and payments.
• Preparing bank reconciliations and assisting with cash management.
• Supporting payroll processes with relevant employee data.
• Liaising with suppliers, clients and financial institutions as required.
• Assisting with month-end and year-end closing procedures.
• Performing general administrative tasks including data entry and document organisation.
• Ensuring compliance with company accounting policies and regulations.

Skills

Strong organisational skills

Excellent time management

Attention to detail

Teamwork and communication

Education

Certificate in Accounting or Bookkeeping

Tools

MYOB

Xero

Microsoft Excel

Job description

Vicpro Security Pty Ltd is a dynamic and growing security services organisation committed to delivering exceptional service to our clients across Victoria. We pride ourselves on maintaining the highest standards of professionalism, integrity, and excellence in all aspects of our operations. Our team is dedicated to creating a supportive work environment where employees can thrive and develop their careers.

About the role

We are seeking an experienced Accountants Administrator to join our finance team in Altona North, VIC on a full-time basis. This is a key administrative position that will provide essential support to our accounting operations, ensuring the smooth and efficient management of financial records and processes. The role is integral to maintaining accurate financial information and supporting the delivery of timely financial reporting for the organisation. You will work closely with the accounting team to manage day-to-day administrative tasks that are crucial to the success of our financial operations.

Key responsibilities

• Processing and filing financial documents, invoices, receipts, and expense claims in a timely and organised manner
• Maintaining accurate and up-to-date accounting records and databases
• Assisting with the preparation of financial reports, statements, and reconciliations
• Managing accounts payable and accounts receivable functions, including invoice processing and payment scheduling
• Preparing bank reconciliations and assisting with cash management activities
• Supporting the payroll process by providing relevant employee and attendance information
• Liaising with external parties such as suppliers, clients, and financial institutions as required
• Assisting with month-end and year-end closing procedures
• Performing general administrative tasks including data entry, filing, and document organisation
• Ensuring compliance with company accounting policies and financial regulations

What we're looking for

• Proven experience as an Accounts Officer, Accounts Clerk, or similar accounting administrative role
• Strong proficiency in accounting software packages and Microsoft Office applications (particularly Excel)
• Excellent organisational and time management skills with the ability to manage multiple tasks and meet deadlines
• Meticulous attention to detail and accuracy in financial record-keeping
• A thorough understanding of basic accounting principles and financial processes
• Strong communication skills and the ability to work effectively within a team environment
• Reliability, discretion, and professionalism in handling sensitive financial information
• Relevant qualifications such as a Certificate in Accounting, bookkeeping, or equivalent experience
• Knowledge of MYOB, Xero, or similar accounting software is highly desirable
• Experience in a fast-paced organisation or service industry is advantageous

What we offer

At Vicpro Security Pty Ltd, we are committed to supporting the wellbeing and professional development of our employees. We offer a competitive salary package, the opportunity to work with a dedicated and supportive team, and a workplace culture that values your contributions and dedication. We provide opportunities for career advancement and professional development, and we foster an inclusive environment where every team member is valued. We are flexible in our approach to working arrangements and welcome discussions about how we can support your individual needs.