Strategic Executive Assistant & Office Manager to the CEO

ENPULSION; Wien; Vor Ort; EUR 28.000 - 33.000; Vollzeit

Benefits dieser Stelle

25 days vacation

KlimaTicket option

Parking space discount

Cantina vouchers

FlexTime options

Team lunches

Learning & development budget

Bike Leasing (Firmenradl)

Airport City location benefits

Fitness center access

Health services partnerships

On-site shops & deals

Zusammenfassung

ENPULSION in Vienna is seeking an experienced Office Manager & Executive Assistant to own the smooth operation of the Vienna office and provide proactive CEO support. The role combines front-office operations with calendar, travel planning, and confidential administrative tasks for senior leadership.

You have 2-4 years in office management or executive assistance, with C2 German and excellent English, exceptional organization, discretion, and a service mindset.

Qualifikationen

• 2-4 years of experience in office management, executive assistance, workplace operations, hospitality, administration, or a similar role.
• C2 level German and excellent English skills are required.
• Excellent organizational skills and exceptional attention to detail.
• Highly proactive, reliable, and able to anticipate practical needs.

Aufgaben

• Manage and continuously update the CEO's calendar, including meetings, focus time, travel, deadlines, and business and selected personal appointments.
• Manage the CEO's inbox and incoming requests by prioritizing messages, drafting routine responses, and following up where needed.
• Coordinate meetings and workshops, including participants, rooms, online links, catering, and materials.
• Coordinate vehicle administration and upkeep, including servicing, registration, insurance, cleaning, and fuel or charging arrangements.
• Handle occasional personal administrative errands and practical arrangements for the CEO.
• Handle sensitive and confidential information with a high degree of discretion.
• Take ownership of day-to-day office operations, ensuring kitchens, meeting rooms, and shared spaces are clean, organized, and well stocked.
• Provide front-of-house support by handling incoming calls and welcoming visitors and guests.
• Manage incoming and outgoing post, packages, and deliveries.
• Manage office and kitchen supplies, including ordering and stock management.
• Coordinate company visits and delegations, including access, meeting spaces, catering, parking, transport, and guest communication.
• Provide occasional support with the financial, legal and general administration of affiliated companies, including documentation and liaison with external partners.

Kenntnisse

German language (C2)

English language (fluent)

Organizational skills

Discretion

Jobbeschreibung

ENPULSION in Vienna is seeking an experienced Office Manager & Executive Assistant to own the smooth operation of the Vienna office and provide proactive CEO support. The role combines front-office operations with calendar, travel planning, and confidential administrative tasks for senior leadership.

You have 2-4 years in office management or executive assistance, with C2 German and excellent English, exceptional organization, discretion, and a service mindset.