Office Manager

GymBeam; Wien; Vor Ort; EUR 31.000 - 37.000; Vollzeit

Zusammenfassung

GymBeam in Vienna seeks an Office Operations Assistant to welcome guests and support onboarding, coordinating with leadership and staff. The role includes administrative tasks for the CEO, coordinating meetings and materials, and handling office supplies and requests to maintain an organized work environment.

The position offers a regular employment contract with a monthly salary and a dynamic, hands-on work atmosphere.

Qualifikationen

• German language proficiency at B2+ level.
• English language proficiency at B2 level.
• Strong organizational skills and ability to multitask.
• Customer-oriented, communicative and helpful personality.
• Valid driver’s license (Category B).

Aufgaben

• Welcoming guests and company visitors at the Vienna office.
• Participating in onboarding of new colleagues (setting up workstation, explaining processes, first-days support).
• Administrative support for the CEO (agenda, correspondence, materials, meeting coordination).
• Handle ad hoc management tasks as needed.
• Coordinate and supervise cleaning staff – shift planning and quality control.

Kenntnisse

German (B2+)

English (B2)

Strong organizational skills

Customer-oriented attitude

Multitasking / time management

Valid driver's license (B)

Jobbeschreibung

Regular employment contract / Monthly salary 2800€ - 3300€

What will your day look like?

• Welcoming guests and company visitors at the Vienna office;
• Participating in the onboarding of new colleagues (preparing the workstation, introducing operational processes, providing support during the first days of employment);
• Administrative support for the CEO (agenda, correspondence, preparation of materials, meeting coordination);
• Handling ad hoc tasks according to current management needs;
• Coordinating the work of cleaning assistants – shift planning, quality control of completed work handling operational requests, ensuring order and cleanliness on company premises;
• Managing the office environment – receiving, processing, and resolving employee requests related to office equipment, cleanliness, minor repairs, and supplies;
• Ordering and managing supplies.
  

Who are we looking for?

• Customer-oriented, communicative, and helpful personality with a positive attitude;
• Advanced level of German (B2+);
• Advanced level of English (B2);
• Strong organizational skills;
• Valid driver's license (Category B);
• Ability to multitask effectively, prioritize tasks, and manage time efficiently.
  

2 In case of positive feedback after the first interview round, we will be happy to invite you to a second round. If we find a good fit on both sides, we look forward to working together. We provide feedback to all candidates!

Excitedto catch up with you

Olena Andrushchak

CHRO director

Office Operations Manager

Dalibor Cicman

CEO

Medior Marketing Specialist (DACH)

We're always on the lookoutfor talented individuals and will reach out if asuitable opportunity arises in the future.