Safeguards Coordination & Quality Assurance Associate

International Atomic Energy Agency (IAEA); Wien; On-site; EUR 67,000 - 75,000; Full time

Job summary

International Atomic Energy Agency (IAEA) seeks a Safeguards Coordination Associate to provide quality control on inspection packages, ensure accurate reporting, and support divisional operations. The role focuses on documenting, analyzing data, and advising on reporting practices within the Safeguards Coordination unit.

The position emphasizes strong English communication, meticulous data handling, and coordination with divisions to streamline reporting processes and training.

Qualifications

• Minimum six years of relevant working experience, preferably in safeguards inspections concepts and practices.
• Excellent oral and written command of English. Knowledge of other official IAEA languages is an asset.
• Completed secondary education.

Responsibilities

• Review and revise completeness/accuracy of non-technical information in documentation and correspondence related to SG Agreements and SG reporting.
• Develop and maintain quality assurance reports on issues such as corrective actions and quality performance relating to inspection reporting.
• Ensure the quality control and data accuracy of inspection/verification documentation (review SAFIRE, verify ISP information, review draft notes to file, run system quality control reports and review results, facilitate Part II of inspection reports and edit/format 90 (a)/90 (b) statements for Director’s signature).
• Maintain and track Divisional reports on a range of verification, inspection and state level matters. Facilitate the production process of Safeguards reporting and information products, including Inspection and Complementary Access reports, State Evaluation Reports/Declarations, Safeguards Implementation Report contributions, State-level Approaches, Annual Implementation Plans.
• Establish and maintain Divisional records, files, databases and electronic information, including data related to SG Agreements, verification activities and state files.
• Provide administrative support for negotiations and updating of SG Agreements, monitor and report on related developments and changes, analyze data and information and liaise with stakeholders in the revision process.
• Collect information and statistics on discrepancies, anomalies and quality performance issues. Prepare summary reports for management and recommend improvements.
• Manage processing of Design Information Questionnaires (DIQs) (track and review actions, assist in preparing comments to the State, maintain status tables).
• Draft correspondence related to nuclear material accounting on exemptions, de-exemptions and terminations; and maintain and monitor recommendations and changes.
• Prepare, maintain and continuously update the divisional training schedule database. Advise and coordinate with the divisional training officer to analyze and design training implementation plans based on career development. Generate pertinent correspondence for nominations and other subject specific correspondence.
• Provide cover to other GS staff within the Division as required.

Skills

English proficiency

Attention to detail

Administrative support

Education

Completed secondary education

Tools

MS Office

SAFIRE

eVP

MOSAIC apps

Job description

International Atomic Energy Agency (IAEA) seeks a Safeguards Coordination Associate to provide quality control on inspection packages, ensure accurate reporting, and support divisional operations. The role focuses on documenting, analyzing data, and advising on reporting practices within the Safeguards Coordination unit.

The position emphasizes strong English communication, meticulous data handling, and coordination with divisions to streamline reporting processes and training.