Remote Executive Assistant to CEO & Ops Lead

Replika; Wien; Hybrid; EUR 60.000 - 90.000; Vollzeit

Benefits dieser Stelle

Fully remote

Flexible schedule

Generous vacation policy

Zusammenfassung

Replika, a fast-growing AI company, is seeking an experienced executive assistant/operations coordinator to support the CEO and VP of Ops across time zones including CET, GMT and US hours.

In this hands-on role you will own the CEO's calendar, inbox, travel logistics, immigration docs, and cross-functional follow-ups. You’ll write in the CEO's voice, manage schedules, and keep the CEO and team aligned with high-velocity priorities.

Qualifikationen

• 3–5+ years as an EA/PA to a founder or C-level executive.
• Fluent written English.
• Ability to draft in the CEO's voice.
• Strong scheduling across multiple time zones.
• Discreet and careful with sensitive material.
• Proficient with Google Workspace, Slack, Notion and Zoom.

Aufgaben

• Own the CEO's calendar and inbox, protect time and prep meetings.
• Book travel, manage visa paperwork, and vendor coordination.
• Provide proactive status updates and pre-empt follow-ups.
• Coordinate across time zones (Tbilisi, Paris and SF) and across departments.
• Draft messages in the CEO's voice when asked.
• Keep applicant tracking system (ATS) current and support hiring processes.

Kenntnisse

EA experience

Excellent English

CEO voice writing

Time-zone scheduling

Discretion with sensitive material

Google Workspace proficiency

Tools

Google Workspace

Slack

Notion

Zoom

Jobbeschreibung

Replika, a fast-growing AI company, is seeking an experienced executive assistant/operations coordinator to support the CEO and VP of Ops across time zones including CET, GMT and US hours.

In this hands-on role you will own the CEO's calendar, inbox, travel logistics, immigration docs, and cross-functional follow-ups. You’ll write in the CEO's voice, manage schedules, and keep the CEO and team aligned with high-velocity priorities.