Remote-Eligible Academic Department Coordinator — History

Central European University CEU; Wien; On-site; EUR 49,000 - 59,000; Full time

Benefits offered by this job

Competitive salary

Meal allowance

Learning resources

Home office policy

International environment

Job summary

Central European University (CEU) in Vienna invites applications for a Department Coordinator in the Department of Historical Studies. The role is a full-time maternity leave replacement with a fixed-term contract through January 2028 and potential extension.

The position supports academic operations, advises students on admissions and course enrollment, and coordinates curriculum, events, and communications within the department, liaising with faculty and central administration.

Qualifications

• MA level qualification or higher, history emphasis
• Knowledge of MA/PhD structures and history background

Responsibilities

• Support academic operations of the department, interfacing with faculty, graduate students, internal units and external partners
• Advise students on admissions, course enrollment and program rules
• Administer records, credits and grades, and ensure course data accuracy across CEU platforms
• Support curriculum planning, scheduling, room bookings and provide administrative/technical help to faculty
• Manage departmental calendars
• Assist in admissions, theses, exams, and graduation tasks
• Coordinate communications with students and faculty
• Prepare meeting minutes and program documents
• Handle general emails and onboarding of students
• Support Masters Programs Director and liaise with central administration
• Create recruitment materials for the department (social media, YouTube)
• Website editing and article writing for the department

Skills

Communication

Task management

Social media

Video editing

English writing

Organizational skills

Interpersonal skills

Creative problem-solving

Multitasking

Prioritization

Education

MA level qualification or higher, history focus

Knowledge of MA/PhD structures; late antique/medieval history background

Tools

Video editing software

Job description

Central European University (CEU) in Vienna invites applications for a Department Coordinator in the Department of Historical Studies. The role is a full-time maternity leave replacement with a fixed-term contract through January 2028 and potential extension.

The position supports academic operations, advises students on admissions and course enrollment, and coordinates curriculum, events, and communications within the department, liaising with faculty and central administration.