Department Coordinator (F/M/D)

Central European University CEU; Wien; On-site; EUR 49,000 - 59,000; Full time

Benefits offered by this job

Competitive salary

Meal allowance

Learning resources

Home office policy

International environment

Job summary

Central European University (CEU) in Vienna invites applications for a Department Coordinator in the Department of Historical Studies. The role is a full-time maternity leave replacement with a fixed-term contract through January 2028 and potential extension.

The position supports academic operations, advises students on admissions and course enrollment, and coordinates curriculum, events, and communications within the department, liaising with faculty and central administration.

Qualifications

• MA level qualification or higher, history emphasis
• Knowledge of MA/PhD structures and history background

Responsibilities

• Support academic operations of the department, interfacing with faculty, graduate students, internal units and external partners
• Advise students on admissions, course enrollment and program rules
• Administer records, credits and grades, and ensure course data accuracy across CEU platforms
• Support curriculum planning, scheduling, room bookings and provide administrative/technical help to faculty
• Manage departmental calendars
• Assist in admissions, theses, exams, and graduation tasks
• Coordinate communications with students and faculty
• Prepare meeting minutes and program documents
• Handle general emails and onboarding of students
• Support Masters Programs Director and liaise with central administration
• Create recruitment materials for the department (social media, YouTube)
• Website editing and article writing for the department

Skills

Communication

Task management

Social media

Video editing

English writing

Organizational skills

Interpersonal skills

Creative problem-solving

Multitasking

Prioritization

Education

MA level qualification or higher, history focus

Knowledge of MA/PhD structures; late antique/medieval history background

Tools

Video editing software

Job description

Date: 7 Oct 2026

Department: Department of Historical Studies

Full-time/Part-time: Full-time

Location: Vienna, AT, 1100

Application Deadline: open until filled

Central European University (CEU) invites applications for a Department Coordinator position in the Department of Historical Studies at the Vienna Campus.

This position is a full-time maternity leave replacement with a fixed-term contract until January 2028 with the possibility of extension.

Duties and Responsibilities

• Support academic operations of the department, serving as an administrative interface between faculty, graduate students, internal units, and external partners
• Advise students on admissions, course enrollment and program rules, help ensure that students adhere to university and program policy
• Help with administering records, credit and grade entry, data maintenance, ensuring that course data is accurate and represented on all relevant platforms of CEU (course hub, SITS, E-learning)
• Support curriculum planning and management, scheduling, room booking, and provide administrative and technical help to core and visiting faculty
• Manage departmental calendars
• Assist in special tasks with admissions, theses, exams and graduation of students, field trips and the organization of events
• Communication and coordination with students and faculty
• Prepare meeting minutes, policy documents, Program Handbooks etc.
• General email and mail handling, onboarding of students, student-facing presence during office hours
• Support the Masters Programs Director, contact with central university administration
• Create recruitment material for the department, including for social media and YouTube
• Website editing and writing articles for the department

Qualifications

• MA level qualification or higher, ideally with a connection to history. Familiarity with historical material culture and knowledge of the structure of MAs and PhDs. Ideally a background in late antique or medieval history in order to support the MA program director
• Good communication and task management skills · Familiarity with social media platforms
• Experience with video editing software
• Excellent English for website editing and article writing
• Good organizational skills, including the ability to shift between hybrid, in-person, and fully remote environments
• Strong interpersonal skills, requiring the ability to understand and respond to the competing needs of diverse clients
• Interest in creative problem-solving
• Ability to handle multiple tasks and to prioritize
• Previous work experience at CEU is an advantage
• Previous higher education sector experience is an advantage

What CEU Offers

• Competitive salary starting from a yearly gross salary of EUR 54,000
• International environment
• Salary supplement for meals (Edenred)
• Access to LinkedIn Learning and other professional development opportunities
• Opportunity to work from home in line with CEU's Home Office Policy

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of- race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world's most international universities, a unique founding mission positions Central European University as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's, master's and doctoral programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute, the Institute for Advanced Study, the CEU Summer University and The Vera and Donald Blinken Open Society Archives (OSA), and its Hungarian language public educational programs and public lectures.

For more information, please visit https://www.ceu.edu/