Department Coordinator (f/m/d)

Central European University; Wien; On-site; EUR 49,000 - 59,000; Full time

Benefits offered by this job

Competitive salary starting from EUR

Meals allowance

Job summary

Central European University invites applications for a Department Coordinator in the Department of Historical Studies at the Vienna Campus. This is a full-time maternity leave replacement with a fixed-term contract until January 2028.

The role supports academic operations, advises students, coordinates curriculum, admissions, and events, and interfaces with faculty and external partners. Excellent English and strong organizational skills are essential.

Qualifications

• MA level qualification or higher, ideally with history.
• Familiarity with historical material culture and MA/PhD structure.
• Background in late antique or medieval history preferred.
• CEU work experience or higher education sector experience is advantageous.

Responsibilities

• Support academic operations and serve as admin interface between faculty, graduate students, internal units, and external partners.
• Advise students on admissions, course enrollment and program rules.
• Manage records, credits, grades, and course data across CEU platforms (course hub, SITS, E-learning).
• Assist in curriculum planning, scheduling, room booking, and faculty support.
• Assist in admissions, theses, exams and graduation tasks and events.
• Coordinate with students and faculty and prepare meeting minutes and policy documents.

Skills

Communication

Task management

Video editing

English writing

Organizational skills

Interpersonal skills

Creative problem-solving

Multitasking

Education

MA or higher in history

Job description

Select how often (in days) to receive an alert: Create Alert

Job Title: Department Coordinator (f/m/d)

Date: 7 Oct 2026

Department: Department of Historical Studies

Full-time/Part-time: Full-time

Location: Vienna, AT, 1100

Central European University (CEU) invites applications for a Department Coordinator position in the Department of Historical Studies at the Vienna Campus.

This position is a full-time maternity leave replacement with a fixed-term contract until January 2028 with the possibility of extension.

Duties and Responsibilities

• Support academic operations of the department, serving as an administrative interface between faculty, graduate students, internal units, and external partners
• Advise students on admissions, course enrollment and program rules, help ensure that students adhere to university and program policy
• Help with administering records, credit and grade entry, data maintenance, ensuring that course data is accurate and represented on all relevant platforms of CEU (course hub, SITS, E-learning)
• Support curriculum planning and management, scheduling, room booking, and provide administrative and technical help to core and visiting faculty
• Assist in special tasks with admissions, theses, exams and graduation of students, field trips and the organization of events
• Communication and coordination with students and faculty
• Prepare meeting minutes, policy documents, Program Handbooks etc.
• General email and mail handling, onboarding of students, student-facing presence during office hours
• Support the Masters Programs Director, contact with central university administration
• Create recruitment material for the department, including for social media and YouTube
• Website editing and writing articles for the department

Qualifications

• MA level qualification or higher, ideally with a connection to history. Familiarity with historical material culture and knowledge of the structure ofMAs and PhDs. Ideally a background in late antique or medieval history in order to support the MA program director
• Good communication and task management skills Familiarity with social media platforms
• Experience with video editing software
• Excellent English for website editing and article writing
• Good organizational skills, including the ability to shift between hybrid, in-person, and fully remote environments
• Strong interpersonal skills, requiring the ability to understand and respond to the competing needs of diverse clients
• Interest in creative problem-solving
• Ability to handle multiple tasks and to prioritize
• Previous work experience at CEU is an advantage
• Previous higher education sector experience is an advantage

What CEU Offers

• Competitive salary starting from a yearly gross salary of EUR 54,000
• International environment
• Salary supplement for meals (Edenred)
• Access to LinkedIn Learning and other professional development opportunities
• Opportunity to work from home in line with CEU’s Home Office Policy

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's, master's and doctoral programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.