Part-Time Executive Assistant & Process Optimizer

Hilti Corporation; Vorarlberg; On-site; EUR 34,000 - 55,000; Part time

Benefits offered by this job

On-site gym

Dining options

Free parking

Relocation support

Flexible hours

Home office opportunity

Workation

Job summary

Hilti Corporation seeks an Executive Assistant & Process Coordinator to support the Head of Group Controlling in a flexible, part-time role. You will manage calendars, travel, prepare management materials, and coordinate departmental processes across our international team.

You will bring 5+ years of relevant experience, strong discretion, and advanced MS Office/SharePoint skills, with English fluency and German a plus. A dynamic, process-improving mindset is essential.

Qualifications

• 5+ years experience in executive assistant or department coordination.
• Ability to handle confidential information with discretion.
• Advanced MS Office, PowerPoint and SharePoint skills.

Responsibilities

• Manage a dynamic calendar and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and management materials.
• Serve as a point of contact for internal and external stakeholders.
• Coordinate meeting prep, agendas, docs, and follow-up actions.
• Coordinate departmental processes and events across international teams.
• Support selected projects and reporting, drive process improvements.

Skills

Calendar management

Travel coordination

Executive support

Discretion & confidentiality

Organizational skills

Process improvement mindset

MS Office & PowerPoint

SharePoint & collaboration tools

English fluency

German a plus

Education

Business & Administration apprenticeship

Tools

MS Office Suite

PowerPoint

SharePoint

Job description

Hilti Corporation seeks an Executive Assistant & Process Coordinator to support the Head of Group Controlling in a flexible, part-time role. You will manage calendars, travel, prepare management materials, and coordinate departmental processes across our international team.

You will bring 5+ years of relevant experience, strong discretion, and advanced MS Office/SharePoint skills, with English fluency and German a plus. A dynamic, process-improving mindset is essential.