Executive Assistant & Process Coordinator to the Head of Group Controlling 50-60% (m/f/x)

Hilti Corporation; Vorarlberg; On-site; EUR 34,000 - 55,000; Part time

Benefits offered by this job

On-site gym

Dining options

Free parking

Relocation support

Flexible hours

Home office opportunity

Workation

Job summary

Hilti Corporation seeks an Executive Assistant & Process Coordinator to support the Head of Group Controlling in a flexible, part-time role. You will manage calendars, travel, prepare management materials, and coordinate departmental processes across our international team.

You will bring 5+ years of relevant experience, strong discretion, and advanced MS Office/SharePoint skills, with English fluency and German a plus. A dynamic, process-improving mindset is essential.

Qualifications

• 5+ years experience in executive assistant or department coordination.
• Ability to handle confidential information with discretion.
• Advanced MS Office, PowerPoint and SharePoint skills.

Responsibilities

• Manage a dynamic calendar and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and management materials.
• Serve as a point of contact for internal and external stakeholders.
• Coordinate meeting prep, agendas, docs, and follow-up actions.
• Coordinate departmental processes and events across international teams.
• Support selected projects and reporting, drive process improvements.

Skills

Calendar management

Travel coordination

Executive support

Discretion & confidentiality

Organizational skills

Process improvement mindset

MS Office & PowerPoint

SharePoint & collaboration tools

English fluency

German a plus

Education

Business & Administration apprenticeship

Tools

MS Office Suite

PowerPoint

SharePoint

Job description

Enable effective leadership, coordinate key departmental processes & events, and drive operational excellence across our international Group Controlling team, in a flexible, part-time role. In this role, you will support the Head of Group Controlling in all administrative and secretarial tasks and play an active role in coordinating departmental processes and events, preparing management presentations, and supporting selected projects, reporting activities, and process improvements. This part-time position is available as soon as possible. No travel is foreseen for this position.

What you’ll do

We are seeking a highly organized and detail-oriented Executive Assistant & Process Coordinator to support our Head of Group Controlling. In this role, you will proactively anticipate priorities, provide high-quality executive support, and take an active role in coordinating key departmental processes and activities.

Key responsibilities include:

• Managing a dynamic calendar and coordinating comprehensive travel arrangements
• Preparing and editing correspondence, reports, presentations, and management materials
• Serving as a key point of contact for internal and external stakeholders
• Coordinating meeting preparation, agendas, documentation, and follow-up actions
• Coordinating recurring departmental processes, events, and activities across our international Group Controlling team
• Supporting selected projects and reporting activities, while helping improve processes and digital ways of working
• Taking ownership of ad hoc administrative and organizational topics as needed

What you’ll bring

To help you succeed, we’ll provide you with everything you need so that we’re driving impact together from day one. You’ll find a stable working environment, exceptional support, learning and development, and a great team around you. Here’s what you’ll need to bring with you:

• Education equivalent to a Business and Administration apprenticeship (e.g., Kaufmännische Ausbildung) or similar.
• Minimum 5 years of relevant experience in an executive assistant, department coordination, or comparable role.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong organizational and coordination skills, with a proactive, structured approach to managing multiple priorities in a fast-paced, international environment.
• A continuous-improvement mindset and an interest in improving processes and digital ways of working (e.g. Copilot, AI tools).
• Advanced proficiency in the MS Office suite, including PowerPoint, and strong skills in SharePoint and digital collaboration tools.
• Business fluency in English is essential; proficiency in German is an advantage.

What’s in it for you

We really value our people, and we've worked hard to develop a reward package that reflects this, creating your future to be just how you would want it. Some of our benefits include:

• Connection with a diverse community of over 2,100 colleagues from 70 nationalities in a region where Liechtenstein, Austria, and Switzerland intersect.
• Employee groups actively supporting causes like female empowerment and the LGBTQIA+ community.
• Leisure activities like mountain biking and tennis.
• Opportunities for community engagement both locally and internationally.
• Shared e-bikes, an on-site gym, dining options, learning opportunities, financial guidance, free parking, fuel discounts, workation, sabbatical, home office opportunity, flexible and trust-based working hours, meditation/ relaxation rooms, Hilti tool rental service, massage possibilities, and relocation support.

Why Hilti

Hilti is a global leader in construction innovation, with more than 34,000 team members across 120 countries. Guided by our purpose, Making Construction Better, we’re driven to keep learning, growing, and finding new ways to make a lasting impact. Here, you’ll be empowered to use your strengths, work with a global and inclusive team, and take on meaningful challenges. At Hilti, you’ll have the chance to make your ideas, achievements, and growth real through purpose, passion, and teamwork.

Learn more about our recruitment process: Preparing for your Hilti Interview | Hilti Careers

Commitment to Inclusion

At Hilti, inclusion is a key focus in how we work, lead, and grow together. We are committed to embracing diversity of thought and creating an environment that is inclusive of everyone, everywhere. We continuously strive to ensure every voice is valued and every team member feels empowered to contribute. By building on this foundation, we strengthen our teams, our innovation, and our impact, making construction better together.

Legal notice

For further questions, please feel free to contact Remo Hongler, Head of Group Controlling or Hansa Stein, Talent Acquisition Business Partner at [e-mail]. For non-EU/ EFTA citizens: Please state your eligibility status to work in Switzerland/ Liechtenstein and note that if you do not own a valid Swiss/ Liechtenstein work permit, Hilti cannot guarantee your final employment due to authority regulations.