Order Entry Clerk (Individual Contractor)

JobsinAustria; Wien; Vor Ort; EUR 32.000 - 42.000; Vollzeit

Zusammenfassung

United Nations Secretariat Vienna office is seeking an administrative support professional to manage mail flows, process orders and cheques, and ensure accurate data entry in the MegaStamp system.

The role involves proofreading English and German texts, replying to inquiries by phone, e-mail and letter, and maintaining high standards of professionalism and client service in a multilingual environment.

Qualifikationen

• A high school diploma is required.
• Limited working experience in administrative support within an international organization is required.
• Good knowledge of UNPA philatelic products is required.
• Professionalism, client-orientation and accountability is required.
• Flexibility in working days is required.
• Experience in proofreading documents in German and English is desirable.
• Experience with MegaStamp system is desirable.

Aufgaben

• Opening and sorting of mails, and handling of remitted cheques within the unit.
• Recording and distribution of sorted mails and correspondences, as well as customers’ orders and remittances entered into MegaStamp system enabling colleagues to perform respective follow-up functions.
• Check and update customers’ accounts and enter orders into the MegaStamp system as well as the immediate forwarding of incoming cheques by liaising with colleagues within UNPA.
• Proofreading texts, documents and letters in English and German.
• Replying to customers’ inquiries in English and German by phone, e-mail and letter.

Kenntnisse

Professionalism

Client orientation

Accountability

Flexibility in working days

Proofreading English/German

Ausbildung

High school diploma

Tools

MegaStamp system

Jobbeschreibung

Result of Service

Smooth and efficient functioning of the Sales and Order Entry Unit. Timely opening and distribution of incoming correspondences, correct orders and remittances entered into MegaStamp system and accurate proofreading of texts and letters. Successful performance of specific tasks and functions as outlined in the description of the contractor's specific tasks. High quality client services, productive partnerships with clients and satisfied customers.

Work Location

Vienna HQ; no travel required

Expected duration

30 December 2026 - 28 September 2027

Duties and Responsibilities

Opening and sorting of mails, and handling of remitted cheques within the unit. Recording and distribution of sorted mails and correspondences, as well as customers’ orders and remittances entered into MegaStamp system enabling colleagues of the Customer Service & Communication Unit to perform respective follow-up functions. Check and update customers’ accounts and enter orders into the MegaStamp system as well as the immediate forwarding of incoming cheques by liaising with colleagues within UNPA. Proofreading texts, documents and letters in English and German. Replying to customers’ inquiries in English and German by phone, e-mail and letter.

Qualifications/special skills

• A high school diploma is required.
• Limited working experience in administrative support functions within an international organization is required.
• Good knowledge of UNPA philatelic products is required.
• Professionalism, client-orientation and accountability is required.
• Flexibility in working days is required.
• Experience in proofreading of documents in German and English is desirable.
• Experience with MegaStamp system (to process customer inquiries and related orders) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English and German is required. Knowledge of another official United Nations language is an advantage.

Additional Information

Not available.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.