Office Manager (m/f/d)

Barcotec GmbH; Wien; Hybrid; EUR 38,000 - 46,000; Full time

Benefits offered by this job

Wellbeing programme

Massages

Team lunches

Short Fridays

Job summary

Barcotec GmbH is seeking an Office Manager in Vienna to ensure smooth day-to-day office life and a welcoming atmosphere for the team and guests.

In this role you will handle reception duties, organise administrative tasks, process invoices and coordinate between offices. The ideal candidate has a commercial apprenticeship, several years of experience, and fluent German and English with strong MS Office skills.

Qualifications

• Completed commercial apprenticeship (FWB, HAS, HAK, HLW or equivalent).
• Several years of professional experience in a similar role.
• Fluency in German and English, plus very good MS Office knowledge.

Responsibilities

• Welcome guests and answer the phone, being the heart of the office.
• Organise day-to-day office operations and perform a wide range of admin tasks.
• Process post, filing, cash bookkeeping and create delivery notes and invoices.

Skills

Fluent German

Fluent English

Strong organisational skills

Education

Commercial apprenticeship (FWB, HAS, HAK, HLW or equivalent)

Tools

MS Office

Job description

Welcoming guests. Organising day-to-day office life. Achieving success together.

Being an Office Manager at Barcotec isn’t just about ticking off tasks. It means thinking proactively, keeping track of everything and ensuring the office is a place where the team and guests feel at home.

If you enjoy interacting with people, like to work in a structured way and consider reliability to be your top priority, then we should get to know each other.

• You will welcome our guests and answer the phone, and, as the heart and soul of the office, you will make a friendly and
  open first impression.
• You will organise day-to-day office operations and carry out a wide range of administrative tasks – from handling post and
  filing to cash bookkeeping.
• You will draw up delivery notes and invoices and process incoming repair requests using our
  inventory management system (similar to SAP).
• You’ll coordinate communication between the Vienna and Salzburg offices as well as with the technical team – and
  work closely with colleagues from various departments.
• You’ll ensure supplies are kept up to date: you’ll order and manage office supplies, including materials for the warehouse.
• You’ll actively support the Barcotec team and, with your structured approach to work, ensure that
  day-to-day office operations run smoothly.
• A completed commercial apprenticeship (FWB, HAS, HAK, HLW or equivalent).
• Several years’ professional experience in a similar role.
• Your fluency in German and English, as well as very good knowledge of MS Office, round off your profile
  .
• You are characterised by a high degree of accuracy and a strong sense of responsibility.
• You have excellent organisational skills, work in a structured manner and enjoy routine tasks.
• A cheerful, well-balanced personality who can keep a cool head even when the workload is high and set priorities.
• Accessibility:
  Excellent public transport links (U6, 6, 9, 18, 48A, 49 – Urban-Loritz-Platz, within walking distance of Westbahnhof)
• Wellbeing programme:
  Massages, team lunches and much more.
• Safety & Innovation:
  A reliable, forward-looking employer
• Training & Development:
  Educational Days and personalised career plans.
• Infrastructure:
  Culinary delights, dining options and city vibes at our Vienna site.
• The classics:
  Fruit basket, mineral water, (oat/lactose-free) milk and snacks.
• Sustainability:
  Our solutions help save paper and energy.
• Work-life balance:
  We extend your weekend – we finish at 12.30 pm on Fridays.
• Appreciation:
  Mutual appreciation and respectful collaboration.
• Team spirit:
  Legendary team events and company outings.
• Onboarding:
  Structured induction and regular feedback meetings – we’re a team.
• Salary:
  From €42,000 gross per annum (full-time)
  We agree the final salary on an individual and transparent basis, depending on your qualifications and experience.