Office Assistant (all genders)

MAC´s MEDICAL Handels GmbH

Wiener Neudorf

On-site

EUR 25,000 - 30,000

Full time

3 days ago

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Job summary

MAC´s MEDICAL Handels GmbH in Wiener Neudorf is seeking a proactive Office Assistant to keep daily operations smooth, manage orders, stock records, and reports, and support the team with meetings and correspondence. The role requires fluent German and advanced English, strong MS Office skills (Excel, Word, Outlook), attention to detail, and the ability to handle tasks independently.

A secondary education and a valid driving licence are required.

Qualifications

MS Office competence required.
Strong Excel, Word and Outlook skills.
Ability to manage priorities and deadlines independently.

Responsibilities

Process and follow up on orders and consignments, maintain inventory and stock records and prepare weekly or monthly reports.
Organise meetings, handle calls and emails, keep business documents in order.
Help the team with unexpected tasks that make office life interesting.

Skills

MS Office

Excel

Word

Outlook

Driving licence B

Education

Completed secondary education

Job description

Enjoy bringing order to a busy day? Have a soft spot for a well-kept spreadsheet? Let's talk.
Behind every smooth-running office are the people who keep the details, deadlines and moving parts in the right place.
At MAC's MEDICAL, we're looking for someone who likes staying organised, finding practical solutions and making life a little easier for colleagues and customers.
We are part of an international group distributing innovative, research-based medical devices across Central and Eastern Europe. Join us to help our Austrian office run smoothly, day after day.

Office Assistant - Austria (all genders)

Full-time | Wiener Neudorf | MAC's MEDICAL Handels GmbH

What you'll do

Process and follow up on orders and consignments, maintain inventory and stock records and prepare weekly or monthly reports. You'll also organise meetings, handle calls and emails, keep business documents in order and help the team with the unexpected tasks that make office life interesting.

What you'll bring

Fluent German and advanced English, both spoken and written, for everyday communication with colleagues and business partners.
Confidence with MS Office, especially Excel, Word and Outlook, and an interest in learning new business systems.
A careful, organised approach, an eye for detail and the ability to manage priorities and deadlines independently.
Clear communication, a friendly team spirit and the initiative to find solutions when plans change.
Completed at least secondary education and a valid category B driving licence, with confidence driving when needed.

Experience in office administration, logistics, orders, stock management, business software or tender processes is an advantage. If you're motivated, curious and ready to learn, we'd also like to hear from you.

What makes this role interesting

A little bit of everything. From orders and consignment records to stock information and day-to-day office coordination, your work helps keep things moving.
Details that matter. Keep records accurate, prepare reports and help colleagues find the information they need.
An international team. Work with local colleagues as well as partners and suppliers across our wider group.
A good start. Structured onboarding and opportunities to learn new systems and develop your skills.
A small, supportive team. A stable full-time role in a professional working environment where taking initiative makes a difference.

Salary

The minimum gross monthly salary for this full-time position is 2.500 EUR. The final offer will reflect your experience and qualifications. And a possibility to earn bonuses for your extra effort.

Your location
You'll work from our office in Wiener Neudorf, near Vienna, as part of our Austrian team.

About this job

Employment type: Full Time (Permanent employment)

Salary: from 2,500 EUR monthly

Seniority level: Young Professional, Professional Experience

Work model: On-site

Place of work: Wiener Neudorf

Field of work: Administrative Support, Secretarial, Office Management, Administration

Unfilled vacancies: 1 vacancy unfilled for this position

About the company

Employer: MAC´s MEDICAL Handels GmbH

Number of employees: 1 - 10 employees