Mandatory Internship in Administration and HR

Sigmund Freud PrivatUniversität; Wien; Hybrid; EUR 13,000 - 16,000; Full time

Benefits offered by this job

Pharmacy discount

On-site dental clinic

Psychological counseling center

Free vaccinations

Wiener Linien annual pass

Job summary

Sigmund Freud Private University (SFU) invites motivated students to undertake a mandatory internship in Administration and HR within the Faculty of Medicine in Vienna. You will gain hands-on experience in administrative tasks and personnel processes under professional guidance.

Open to students at universities of applied sciences, colleges, and universities; you will assist in recruitment, onboarding, and HR data management while developing practical skills in a supportive, international

Qualifications

• Currently enrolled in a program at a university of applied sciences, college, or university
• Mandatory internship in administration and/or human resources as part of degree
• Interest in administrative processes and HR work, and passion for organizational tasks and people
• Meticulous, structured, reliable work style with discretion towards confidential information
• Strong communication, teamwork, initiative, and willingness to learn new things

Responsibilities

• Administration: assist faculty administration with day-to-day tasks, coordinate schedules, prepare meetings and documents
• Administration: maintain documents and digital filing systems, prepare administrative data
• HR: assist with recruitment, draft job postings, review applications, prepare shortlists
• HR: assist with onboarding, processing of hires and departures, maintain personnel records
• HR: assist with HR inquiries, prepare HR metrics, collaborate with central HR department

Skills

MS Office

German language

English language

Communication skills

Teamwork

Discretion/confidentiality

Attention to detail

Education

Enrollment in university/college program

Job description

School of Medicine · Administration and HR

Mandatory Internship in Administration and HR

At least 25 hours per week · Location : Vienna · 3 to 12 months · w/m/d

Sigmund Freud Private University

Sigmund Freud Private University (SFU) combines teaching, research, and practice in the fields of medicine, psychology, psychotherapy, and law. The School of Medicine trains students in human medicine and dentistry. The administration and human resources team support organizational processes and create a reliable framework for the university’s operations.

The Internship

Would you like to complete your required internship in administration and human resources (HR) and apply the knowledge you’ve gained in your studies in a practical setting? The Faculty of Medicine is seeking dedicated interns for both areas. This opportunity is open to students at universities of applied sciences, colleges, and universities who are required to complete a mandatory internship in this field as part of their degree program. Administration and HR are equally emphasized during the internship: You’ll gain insight into the faculty’s organizational processes as well as recruiting and personnel administration, and you’ll contribute to work in both areas under professional guidance.

Your Responsibilities

Administration

• Assisting the faculty administration with day-to-day organizational and administrative tasks
• Processing correspondence, coordinating schedules, and preparing for meetings and documents
• Maintaining overviews, documents, and digital filing systems, as well as preparing administrative data
• Assisting with the documentation and improvement of administrative processes, as well as providing support for internal inquiries

Human Resources (HR)

• Support in recruiting: drafting job postings, reviewing applications, and preparing shortlists in coordination with the HR team
• Communicating with applicants, coordinating job interviews, and assisting with rejection management
• Assisting with onboarding and the administrative processing of new hires and departures, as well as maintaining personnel master data and personnel records
• Support with HR inquiries, preparation of HR metrics, and collaboration with the central HR department

Your Profile

• Currently enrolled in a program at a university of applied sciences, college, or university, preferably in administrative management, human resources management, business administration, or a comparable field of study
• A mandatory internship in the field of administration and/or human resources as part of your degree program
• An equal interest in administrative processes and human resources work, as well as a passion for organizational tasks and working with people
• A meticulous, structured, and reliable work style, as well as the ability to handle confidential information with discretion
• Strong communication skills, the ability to work well in a team, initiative, and a willingness to learn new things
• Proficiency in MS Office, particularly Word, Excel, and Outlook, as well as very good German and good English skills
• Some practical experience is a plus but not required

We offer

• A mandatory internship for a fixed term of 3 to 12 months, either full-time or part-time, with a minimum of 25 hours per week, based in Vienna; the duration and number of working hours will be agreed upon in accordance with academic requirements
• A gross monthly salary of 1,300 euros on a full-time basis; for part-time positions, compensation is based on the agreed-upon number of working hours
• Equally valuable insights into administration and HR: the faculty’s organizational processes, recruiting, and personnel administration, with professional guidance and a variety of tasks
• A collegial work environment, flat hierarchies, and opportunities for professional development at an internationally oriented private university in Vienna’s Prater
• Attractive benefits such as a pharmacy discount, services offered by the on-site dental clinic and psychological counseling center, free vaccinations, and a Wiener Linien annual pass

Questions

Regarding the internship: Kristin Beschnitt, M.A.I.S.
[e-mail]

SFU values and promotes diversity and is committed to equal opportunity regardless of age, gender, sexual identity, disability, background, or religion. It welcomes applications from people with disabilities and strives to provide as accessible an application and work environment as possible.

Privacy Notice: Your application data will be processed for the selection process in accordance with the GDPR. Upon completion of the process, the documents will be deleted in accordance with data protection regulations.