HR Associate - Administration & Payroll (m/f/d)

Sigmund Freud PrivatUniversität; Wien; Hybrid; EUR 28,000 - 34,000; Full time

Benefits offered by this job

Pharmacy discounts

Dental clinic

On-site psychological counseling

Free vaccinations

Wiener Linien annual pass

Job summary

Sigmund Freud Private University in Vienna is seeking an HR Associate (m/f/d) – Administration & Payroll to join the Human Resources & People Development team. You will manage payroll administration, master data, and employee lifecycle tasks in a growing private university.

The role requires at least two years of HR administration experience, familiarity with payroll processes and labor law, and strong Excel and Sage-dpw knowledge.

Qualifications

• Completed secondary education at the Matura level (e.g., ideally HAK or HBLA).
• At least two years of professional experience in HR administration with payroll exposure.
• Good knowledge of labor, income tax, and social security law.
• Excellent MS Office skills, especially Excel; basic Sage-dpw knowledge.
• Meticulous, independent, and structured work approach with deadline awareness.
• Hands-on, service-oriented, and solution-focused attitude; maintains confidentiality.

Responsibilities

• Independently performing a wide variety of HR administration tasks (master data, contracts, hires/terminations).
• Onboarding and offboarding of employees and lifecycle support.
• Serve as first point of contact for HR admin, payroll, and labor-law issues.
• Preparation, review, and processing of payroll with external provider.
• Data transmission and verification for payroll processing.
• Support HR projects, including in-house payroll via Sage-dpw.

Skills

Attention to detail

Discretion

Problem solving

Service mindset

Education

Matura level education

HAK/HBLA preferred

Tools

Excel

Sage-dpw

MS Office

Job description

The Sigmund Freud Private University (SFU) is Austria’s largest state-recognized private university, with its headquarters in Vienna and additional campuses in Berlin, Linz, Ljubljana, Milan, and Paris.

As an internationally oriented university, SFU combines academia, research, and professional practice at the highest level. In addition to its established degree programs in psychotherapy, psychology, and law, SFU also offers bachelor’s and master’s degree programs in human medicine and dentistry.

Due to our continuously growing staff and the modernization of our HR infrastructure, we are seeking an HR Associate (m/f/d) – Administration & Payroll for 40 hours per week to join the Human Resources & People Development department.

Your responsibilities:

• Independently performing a wide variety of tasks in personnel administration and management (e.g., master data management, employment contract management, hires and terminations, changes in employment status, employment references, and the preparation of various HR-related documents)
• Onboarding and offboarding of employees, as well as providing administrative support throughout the entire employee lifecycle
• Serving as the first point of contact for employees and managers regarding HR administrative, payroll-related, and labor law issues (e.g., works council, collective bargaining agreements, salary regulations, etc.)
• Preparation, review, and processing of ongoing payroll in close collaboration with the external payroll provider
• Preparation and transmission of data relevant to payroll processing, as well as verification of payroll documents
• Support for various HR projects (e.g., implementation of in-house payroll processing via Sage-dpw)

Your Profile:

• Completed secondary education at the Matura level (e.g., ideally HAK or HBLA)
• At least two years of professional experience in a comparable position in the field of HR administration, and experience or knowledge in collaborating with payroll processing teams
• Good knowledge of labor law, income tax law, and social security law
• Excellent MS Office skills (especially Excel) as well as basic knowledge of Sage-dpw
• A meticulous, independent, and structured approach to work, along with a strong awareness of the importance of meeting deadlines
• A hands-on approach, along with a strong focus on service and finding solutions
• Discretion and a strong sense of responsibility when handling confidential HR and payroll data

We offer:

• The opportunity to work independently as part of a growing HR team
• An inspiring work environment at a humanistic, international private university in the lush Prater Park
• Flat hierarchies and plenty of creative freedom
• Opportunities for professional growth in a growing organization with a wide range of continuing education programs
• Attractive benefits package with perks such as pharmacy discounts, dental clinic, on‑site psychological counseling, free vaccinations, and a Wiener Linien annual pass

This is a permanent position.

For this position, we offer a gross monthly salary of €2,800 on a full‑time basis, with a willingness to pay more depending on qualifications and prior experience.