Junior HR Systems & Operations Specialist (f/m/d)

Holzkern - Eine Marke der Time for Nature GmbH; Wien; Ibrido; EUR 30.000 - 36.000; Tempo pieno

Vantaggi offerti da questo lavoro

Ownership of HR systems and processes

Hands-on learning in HR operations

Direct impact on a ~200-person company

Hybrid WFH from Vienna HQ

AI tools exposure in HR workflows

Health and wellbeing benefits

Descrizione del lavoro

Holzkern - Eine Marke der Time for Nature GmbH in Vienna is seeking a hands-on HR Operations specialist focused on systems, data and processes. You will own the HR backbone, improve workflows, and ensure data quality while handling preboarding, offboarding and documentation with confidentiality.

Two years in HR, fluency in English and German (B2), and a strong affinity for AI tools are expected. This role offers hybrid work from our Vienna HQ with generous benefits and growth opportunities.

Competenze

• At least two years of experience in HR.
• Fluent in English (B2) and German (B2).
• You are AI-native and experiment with AI models and tools.
• You are highly structured and precise; errors matter.
• You are comfortable with detailed, recurring admin work.
• You enjoy software, data and HR systems.
• You build processes rather than repeating tasks.
• You handle confidential information with care.

Mansioni

• Own HR systems and data backbone, including documentation and processes.
• Manage HR data, time tracking, absences, and contracts.
• Handle preboarding and offboarding tasks and checklists.
• Prepare standard HR documents and maintain employee files.
• Provide accurate HR operations data for internal reporting.
• Develop templates and automations to reduce manual work.

Conoscenze

English (B2) communication

German (B2) communication

AI-native mindset

Highly structured and precise

Data and systems affinity

Confidential information handling

Formazione

Two years HR experience

Strumenti

Personio

Descrizione del lavoro

At Holzkern, we believe that great products need a great operational engine behind them. We are one of the most successful D2C brands in DACH - selling watches, jewelry and accessories made from natural materials to over 2.500.000 customers worldwide. We have more than 170 people, and we are growing.

For that to work, every internal system needs to run well. That is where you come in. We’re looking for a junior talent drawn to HR for the systems, not just the conversations: data, reliable workflows, and processes that you’ll improve month after month. We’re a scale-up, not a corporation. Our systems aren’t perfect, and fixing them is part of the job. You learn by figuring things out and owning the result, with context and clear feedback from the team. If that sounds exhausting, this isn’t your role.

Your areas of responsibility

You will own the operational backbone of our HR function: the systems, the data, the processes, and the documentation that keeps everything running correctly. This is not a coaching or culture role. It is an operations role that happens to live inside HR.

HR Systems & Personio Administration

• Maintain employee master data: working time, absences, vacations, sick leave, role and contract information
• Monitor time tracking; follow up on missing or incorrect entries within defined deadlines
• Create and check employee accounts before each start date
• Identify and fix data errors; improve data quality continuously
• Support system imports, exports, recurring updates, and access management
• Handle all HR data with confidentiality and care

Preboarding & Offboarding

• Ensure every new employee is set up correctly and completely before day one. Check that all required documents are collected, complete, and filed
• Track preboarding task lists to 100% - no entry left incomplete
• Coordinate administrative exit: documents, time balances, certificates, access removals
• Improve checklists and process workflows with every cycle

Documents, Templates & Employee Files

• Prepare standard HR documents from templates
• Keep digital employee files complete and correctly structured
• Improve templates to reduce errors and manual effort
• Track and fix recurring documentation gaps

Reporting & Internal Communication Support

• Prepare accurate HR operations data for internal reporting
• Support slides for All Hands Calls and management updates - turn complex topics into clear visuals
• Ensure all numbers and data sources are verified before publication

Process Improvement & Workflow Optimization

This is a core ownership area. Every recurring manual process in HR is in scope - preboarding checklists, document workflows, recurring requests, data correction routines, and more.

• Identify recurring manual tasks and systematically reduce them
• Document how current workflows run before changing them; measure impact after
• Build templates, checklists, and automations so the same work is never started from scratch twice
• Suggest simpler or automated alternatives for repetitive admin work
• Turn common incoming HR requests into templates and self-service answers so they stop generating individual handling
• Flag systemic problems instead of solving the same issue repeatedly

Your profile

Experience matters less than the right working style and the mindset to grow with us.

A hands-on mentality is a must.

• At least two years of experience in HR
• Confident in English (B2); confident in German (B2) communication
• You are AI-native and constantly experiment with new AI models, tools, agents, and technologies
• You are highly structured and precise - errors matter in this role
• You are comfortable with detailed, recurring administrative work and understand its importance for a well-functioning HR setup
• You enjoy working with software, tools, data, and systems
• You spot what’s missing or wrong and would rather build a process once than repeat manual work
• You want to build structured systems, clear processes, and consistent follow-through, even where they don’t exist yet
• You handle confidential information with care and discretion
• You are motivated to build expertise step by step, embrace challenges, and thrive in imperfect systems

Enjoy Our Benefits

• Real ownership from day one: you build and improve HR systems and processes yourself, not just maintain them
• Steep learning curve: hands-on exposure to HR operations, systems, and data
• Direct impact: your work is visible and shapes how a ~200-person company runs
• Close collaboration with the Head of People & Culture and leaders across the company, with short decision paths and no corporate layers
• Future-proof skills: HR systems and process expertise is in high demand and hard to build in a corporate setting
• Modern AI toolset: you work with current AI tools to automate and speed up HR processes
• Health and Wellbeing: Free access to medical consultations, health checks, workshops and expert sessions - on site and online
• Generous employee discounts for you and your loved ones
• Regular team events with your team throughout the year
• Healthy and balanced meals from Schrankerl. Holzkern pays 20% of each meal
• State of the art technical equipment (MacBook)
• Fresh fruits, snacks, coffee, tea, milk (also vegan and lactose free) in the office on site
• Two legendary annual company events with the whole #TeamHolzkern - all inclusive :)

These and many other exciting benefits will await you at Holzkern.

But most of all, you can expect a secure job, good vibes, teamwork, appreciation and trust - YOU are important to us!

Hard Facts

• Start of employment: asap
• Working Hours: 38,5 hours / Full-Time
• Salary: The annual salary for this position starts at € 33.000, depending on your professional experience and qualifications. We are happy to offer more for the right fit
• Duration: We are looking for a long term addition to our motivated team
• Workplace: Our headquarters in Vienna, on a hybrid WFH basis

About Us

HOLZKERN was founded in 2016 with the purpose of creating unique pieces of nature - just as unique as our customers. Seven years later, we are one of the most successful D2C brands in DACH selling a huge variety of watches, jewelry & accessories. We’re proud to say that over 1.000.000 customers worldwide were already able to find their perfect piece of nature. Join our team of over 170 people and help us to bring natural uniqueness to the whole world!

As a dynamic team, we value open corporate communication, teamwork, development opportunities and flexible working hours. But most of all, you can expect to work in a friendly working environment with warm-hearted colleagues who will always support you.