AI Automation Specialist & Executive Assistant to the C-Level (m/w/d)

Holzkern - Eine Marke der Time for Nature GmbH; Wien; Hybrid; EUR 37,000 - 40,000; Full time

Benefits offered by this job

Ownership of workflows

Rapid learning curve

Autonomy with leadership

Employee discounts

Flexitime + home office

Company events

Team events

MacBook equipment

Office fruits & beverages

Schrankerl meals discount

Job summary

Holzkern - Eine Marke der Time for Nature GmbH in Vienna is seeking an AI & Automation Specialist (f/m/d) to work closely with the CEO and CMO, blending strategic thinking with hands-on execution in AI, automation, and technology. The role focuses on Marketing while offering exposure to strategic and operational projects across the company.

Start date asap with a hybrid WFH setup. The package includes autonomy, growth opportunities, and direct impact across the business.

Qualifications

• 1-3 years of relevant professional experience.
• Strong technical and analytical problem-solving skills.
• Confident in English (B2); confident in German (B2) communication.
• Hands-on experience with AI tools, automation platforms, and/or APIs.
• Experience working with data, systems, and process design.
• Experience with coding or building automated workflows is a strong advantage.

Responsibilities

• Identify processes that can be improved through AI, automation, and technology.
• Build AI-powered workflows, automations, and internal tools yourself.
• Use AI tools, APIs, automation platforms, and code to solve problems independently.
• Continuously explore new technologies and turn relevant developments into practical solutions for Holzkern.
• Automate repetitive work and create scalable processes across Marketing and other business areas.
• Recognize that not everything can be automated right away: where no structure or process exists yet, build it manually and from scratch first, before deciding if and how to automate it.
• Understand the business objective and overall process before building a solution.
• Think in systems and ensure that new solutions integrate with our existing tools, processes, and data.
• Avoid isolated solutions and unnecessary data silos.
• Work directly with our CEO and CMO on strategic and cross-functional projects.
• Quickly understand new business challenges and turn them into pragmatic solutions.
• Support our CEO and CMO in selected operational and strategic tasks.
• Prepare presentations, analyses, research, and decision documents.
• Help structure and prioritize information and communication, including inbox management.
• Use AI and automation to continuously improve executive workflows.
• Take on mundane, recurring admin work (formatting, scheduling, inbox triage, document clean-up) with the same commitment as strategic projects — not every task is exciting.

Skills

AI tools

Automation

Coding / scripting

Data & systems

English (B2)

German (B2)

Tools

APIs

Automation Platforms

Job description

As our AI & Automation Specialist (f/m/d), you will work closely with our CEO and CMO to fundamentally improve how we work through AI, automation, and technology.

You will combine strategic thinking with hands-on execution: understand business challenges, rethink processes, and build practical solutions yourself.

Your main focus will be Marketing, while giving you the opportunity to work on strategic and operational projects across the company.

At the heart of this role is one guiding principle: “Understand the problem. Improve the system. Build the solution.”

What this role offers and makes it unique: Significant autonomy and direct collaboration with the CEO & CMO, paired with visibility across the organization. A steep learning curve driven by genuine breadth and many topics at once.

Your areas of responsibility

AI & Automation

• Identify processes that can be improved through AI, automation, and technology.
• Build AI-powered workflows, automations, and internal tools yourself.
• Use AI tools, APIs, automation platforms, and code to solve problems independently.
• Continuously explore new technologies and turn relevant developments into practical solutions for Holzkern.
• Automate repetitive work and create scalable processes across Marketing and other business areas.
• Recognize that not everything can be automated right away: where no structure or process exists yet, build it manually and from scratch first, before deciding if and how to automate it.

Strategy & Systems

• Understand the business objective and overall process before building a solution.
• Think in systems and ensure that new solutions integrate with our existing tools, processes, and data.
• Avoid isolated solutions and unnecessary data silos.
• Work directly with our CEO and CMO on strategic and cross-functional projects.
• Quickly understand new business challenges and turn them into pragmatic solutions.

Executive Support

• Support our CEO and CMO in selected operational and strategic tasks.
• Prepare presentations, analyses, research, and decision documents.
• Help structure and prioritize information and communication, including inbox management.
• Use AI and automation to continuously improve executive workflows.
• Take on mundane, recurring admin work (formatting, scheduling, inbox triage, document clean-up) with the same commitment as strategic projects — not every task is exciting, and this role is not only about the interesting 20%.

Your profile

• You are AI-native and constantly experiment with new AI models, tools, agents, and technologies.
• You have strong technical problem-solving skills and can independently build working solutions.
• You are comfortable with AI tools, automation platforms, APIs, data, and coding.
• You combine technical capabilities with strong business and strategic thinking.
• You naturally think in systems rather than isolated tasks.
• You are extremely hands-on and enjoy both strategic projects and operational execution.
• You learn quickly and enjoy working across different topics and business areas.
• You are structured, analytical, proactive, and solution-oriented.
• You communicate confidently in German and English.

This role is NOT for you if

• You expect a clearly defined, repetitive role with fixed processes (this role requires building structure yourself, often from scratch)
• You want to work strategically only and see yourself as above admin tasks like scheduling, inbox triage, or document clean-up
• You need clear instructions before getting started, rather than building solutions yourself
• Using AI tools is enough for you — you don't want to experiment, code, or work with APIs yourself
• You don't understand the AI processes you build and can't explain them in your own words
• You'd rather work in isolation on one topic than jump across areas (Marketing, Strategy, Executive Support)

Requirements

• 1-3 years of relevant professional experience
• Strong technical and analytical problem-solving skills
• Confident in English (B2); confident in German (B2) communication
• Hands-on experience with AI tools, automation platforms, and/or APIs
• Experience working with data, systems, and process design
• Experience with coding or building automated workflows is a strong advantage

Enjoy Our Benefits

• Real Ownership: Build and own AI-powered workflows and automations from day one, with direct visibility to the CEO & CMO and measurable impact across the business.
• Rapid Learning Curve: Gain deep, hands-on experience across AI tools, automation platforms, executive strategy, and cross-functional business challenges — few roles touch this many topics at once.
• Significant Autonomy: Work directly with an ambitious leadership team, shape how the company builds and scales its processes, and take real ownership of the solutions you create.
• Generous employee discounts for you and your loved ones.
• Attractive flexitime work model with home office option.
• Two legendary annual company events with the whole #TeamHolzkern - all inclusive
• Regular team events with your team throughout the year.
• State of the art technical equipment (MacBook).
• Fresh fruits, coffee, tea, milk (also vegan and lactose free) in the office on site.
• Healthy and balanced meals from Schrankerl. Holzkern pays 20% of each meall.

Hard Facts

• Start of employment: asap
• Working Hours: 38,5 hours Full time
• Salary:The annual salary for this position is €37.000-40.000 depending on your professional experience and qualifications
• Duration: We are looking for a long term addition to our motivated team
• Workplace: Our headquarters in Vienna, on a hybrid WFH basis

About Us

HOLZKERN was founded in 2016 with the purpose of creating unique pieces of nature - just as unique as our customers. Seven years later, we are one of the most successful D2C brands in DACH selling a huge variety of watches, jewelry & accessories. We’re proud to say that over 1.000.000 customers worldwide were already able to find their perfect piece of nature. Join our team of over 170 people and help us to bring natural uniqueness to the whole world!

As a dynamic team, we value open corporate communication, teamwork, development opportunities and flexible working hours. But most of all, you can expect to work in a friendly working environment with warm-hearted colleagues who will always support you.