Junior HR Systems & Operations Specialist (f/m/d)

Time for Nature GmbH; Wien; Hybride; EUR 30 000 - 36 000; Plein temps

Avantages offerts par ce poste

Ownership from day one

Steep learning curve

Direct impact

Close collaboration

AI tools

Health & wellbeing

Employee discounts

Résumé du poste

Holzkern in Vienna is seeking an operations-focused HR professional who loves building and improving HR systems, data processes and documentation. This is an HR role with a strong systems backbone rather than culture work.

You will own HR systems, preboarding and offboarding, templates, and reporting, while partnering with leadership to simplify workflows and reduce manual tasks. A hands-on mindset and care for data are essential.

Qualifications

• At least two years of experience in HR.
• Confident in English (B2) and German (B2) communication.
• AI-native mindset with curiosity for new AI tools and models.
• Highly structured, precise work with detail orientation.
• Enjoys working with software, data and HR systems.

Responsabilités

• Own HR systems & Personio administration and data integrity.
• Manage preboarding and offboarding processes and documentation.
• Prepare and maintain HR templates and employee files.
• Provide accurate HR operations data for internal reporting.
• Improve workflows and automate recurring admin tasks.
• Support internal communication and management updates.

Connaissances

AI-native

Hands-on mentality

Highly structured

Detail-oriented

Team collaboration

Outils

Personio

Description du poste

We’re looking for our new team member!

Do we have your attention?

At Holzkern, we believe that great products need a great operational engine behind them. We are one of the most successful D2C brands in DACH — selling watches, jewelry and accessories made from natural materials to over 2.500.000 customers worldwide. We have more than 170 people, and we are growing.
For that to work, every internal system needs to run well.That is where you come in. We’re looking for a junior talent drawn to HR for the systems, not just the conversations: data, reliable workflows, and processes that you’ll improve month after month. We’re a scale-up, not a corporation. Our systems aren’t perfect, and fixing them is part of the job. You learn by figuring things out and owning the result, with context and clear feedback from the team. If that sounds exhausting, this isn’t your role.
If it sounds like the fastest way to grow, let’s talk.

Your areas of responsibility

You will own the operational backbone of our HR function: the systems, the data, the processes, and the documentation that keeps everything running correctly. This is not a coaching or culture role. It is an operations role that happens to live inside HR.

HR Systems & Personio Administration

• Maintain employee master data: working time, absences, vacations, sick leave, role and contract information
• Monitor time tracking; follow up on missing or incorrect entries within defined deadlines
• Create and check employee accounts before each start date
• Identify and fix data errors; improve data quality continuously
• Support system imports, exports, recurring updates, and access management
• Handle all HR data with confidentiality and care

Preboarding & Offboarding

• Ensure every new employee is set up correctly and completely before day one. Check that all required documents are collected, complete, and filed
• Track preboarding task lists to 100% — no entry left incomplete
• Coordinate administrative exit: documents, time balances, certificates, access removals
• Improve checklists and process workflows with every cycle

Documents, Templates & Employee Files

• Prepare standard HR documents from templates
• Keep digital employee files complete and correctly structured
• Improve templates to reduce errors and manual effort
• Track and fix recurring documentation gaps

Reporting & Internal Communication Support

• Prepare accurate HR operations data for internal reporting
• Support slides for All Hands Calls and management updates - turn complex topics into clear visuals
• Ensure all numbers and data sources are verified before publication

Process Improvement & Workflow Optimization

This is a core ownership area. Every recurring manual process in HR is in scope — preboarding checklists, document workflows, recurring requests, data correction routines, and more.

• Identify recurring manual tasks and systematically reduce them
• Document how current workflows run before changing them; measure impact after
• Build templates, checklists, and automations so the same work is never started from scratch twice
• Suggest simpler or automated alternatives for repetitive admin work
• Turn common incoming HR requests into templates and self-service answers so they stop generating individual handling
• Flag systemic problems instead of solving the same issue repeatedly

Your profile

Experience matters less than the right working style and the mindset to grow with us.
A hands-on mentality is a must.

• At least two years of experience in HR
• Confident in English (B2); confident in German (B2) communication
• You are AI-native and constantly experiment with new AI models, tools, agents, and technologies
• You are highly structured and precise — errors matter in this role
• You are comfortable with detailed, recurring administrative work and understand its importance for a well-functioning HR setup
• You enjoy working with software, tools, data, and systems
• You spot what’s missing or wrong and would rather build a process once than repeat manual work
• You want to build structured systems, clear processes, and consistent follow-through, even where they don’t exist yet
• You handle confidential information with care and discretion
• You are motivated to build expertise step by step, embrace challenges, and thrive in imperfect systems

Enjoy our benefits

• Real ownership from day one: you build and improve HR systems and processes yourself, not just maintain them
• Steep learning curve: hands‑on exposure to HR operations, systems, and data
• Direct impact:your work is visible and shapes how a ~200-person company runs
• Close collaborationwith the Head of People & Culture and leaders across the company, with short decision paths and no corporate layers
• Future-proof skills:HR systems and process expertise is in high demand and hard to build in a corporate setting
• Modern AI toolset: you work with current AI tools to automate and speed up HR processes
• Health and Wellbeing: Free access to medical consultations, health checks, workshops and expert sessions - on site and online
• Generous employee discounts for you and your loved ones
• Regular team events with your team throughout the year
• Healthy and balanced meals from Schrankerl. Holzkern pays 20%of each meal
• State of the art technical equipment (MacBook)
• Fresh fruits, snacks, coffee, tea, milk (also vegan and lactose free) in the office on site
• Two legendary annual company events with the whole #TeamHolzkern - all inclusive

These and many other exciting benefits will await you at Holzkern.
But most of all, you can expect a secure job, good vibes, teamwork, appreciation and trust - YOU are important to us!

Hard Facts

• Start of employment:asap
• Working Hours: 38,5 hours / Full-Time
• Salary:The annual salary for this position starts at € 33.000, depending on your professional experience and qualifications. We are happy to offer more for the right fit
• Duration:We are looking for a long term addition to our motivated team
• Workplace: Our headquarters in Vienna, on a hybrid WFH basis

Do you want to take on responsibility and grow together with our company? Then send us your application including yourCV and cover letter,show us why you are the right person for this job.

Application process

• Your application
  You’ve already taken the first step – we’ve received your application.
• Review of your documents
  We’ll review your application carefully and you’ll usually receive initial feedback from us within 5 days.
• Developing a use case
  We’d like to find out more about your working style and your ideas through a practical task.
• Getting to know each other
  If your profile is a good fit for the role, we’ll invite you to a face‑to‑face interview.
• Another interview if required
  Depending on the role and team, an additional meeting may be useful so that we can get to know each other even better.
• Our joint decision
  You choose us – and we choose you.
• Your start at Holzkern
  Once you’ve accepted the offer, we’ll guide you through the next steps and work with you to prepare for your start in #TeamHolzkern.