Internship Student Recruitment & Administrative Support

nan; Wien; On-site; EUR 19,000 - 23,000; Part time

Benefits offered by this job

Education & training

Cafeteria

Childcare

Free shuttle bus

Multiple health offers

Pension insurance

Job summary

Institute of Science and Technology Austria (ISTA) is offering a part-time internship (20 hours/week) in the Marketing, Recruitment & Admissions team in Klosterneuburg near Vienna. The role runs for six months with a starting gross salary of €1,887 per month for 40 hours/week, ideal start date January 15, 2027.

The intern will support website updates, admissions testing, recruitment events, and daily administrative tasks in an international academic environment.

Qualifications

• Ongoing Bachelor's degree (second year completed) or higher ongoing degree.
• Previous work in an office environment is advantageous.
• Experience with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) is advantageous.
• Experience with Canva and Adobe Suite (Acrobat, Illustrator, Photoshop) is advantageous.
• Knowledge of WordPress is advantageous.
• Very good written and verbal command of English (working language).
• Strong attention to detail and process-orientation.
• Motivation should be outlined in your cover letter.

Responsibilities

• Support Graduate School website updates and migration, including content reviews, proofreading, and quality checks.
• Assist with testing new software for admissions, including checking workflows and reporting issues.
• Help organize recruitment events, such as fairs, campus visits, and online information sessions.
• Support marketing and recruitment activities, including updating online listings, maintaining databases, and preparing promotional materials.
• Assist with admissions administration, including data checks, document updates, and reporting.
• Provide general administrative support, such as orders, shipments, record-keeping, and other day-to-day tasks.

Skills

Office software

English proficiency

Detail oriented

Motivation letter

Education

Bachelor's degree in progress

Tools

Canva

Adobe Suite

WordPress

Job description

• Part Time (20 h/w)
• Klosterneuburg near Vienna, Austria
• Starting at €1.887* gross/month (for 40 h/w) depending on level of education - Duration: 6 months (ideal start date January 15, 2027)

Your Responsibilities

The Graduate School Office is a core administrative unit at ISTA, dedicated to supporting all aspects of student life. The position is based in the Marketing, Recruitment & Admissions (MRA) team of the Graduate School Office, which is responsible for promoting ISTA's graduate programs, recruiting prospective students, managing admissions processes, and coordinating the onboarding of predoctoral researchers. We are looking for an intern to support our team with day-to-day administrative tasks, recruitment activities, and ongoing projects. The role offers the opportunity to gain hands-on experience in an international academic environment and contribute to different areas of our work, from event organization and website management to improvements in our digital systems.

• Support Graduate School website updates and migration, including content reviews, proofreading, and quality checks
• Assist with testing new software for admissions, including checking workflows and reporting issues
• Help organize recruitment events, such as fairs, campus visits, and online information sessions
• Support marketing and recruitment activities, including updating online listings, maintaining databases, and preparing promotional materials
• Assist with admissions administration, including data checks, document updates, and reporting
• Provide general administrative support, such as orders, shipments, record-keeping, and other day-to-day tasks

Your Profile

• Ongoing Bachelor's degree (second year completed) or higher ongoing degree
• Previous work in an office environment is of advantage
• Experience with the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) is of advantage
• Experience with graphic design tools such as Canva and the Adobe Suite (Acrobat, Illustrator, Photoshop) is of advantage
• Knowledge of WordPress is of advantage
• Very good written and verbal command of English (working language)
• Strong attention to detail and process-orientation
• Excited to proactively support our team and eager to learn (please outline your motivation in your cover letter)

ISTA is growing. Grow with us!

Institute of Science and Technology Austria (ISTA) is a constantly growing international institute for conducting world-class research in mathematics, computer science, life sciences & physical sciences. We strive to recruit passionate professionals from across the world over all fields who strive to support our goal of excellent research. Located within a beautiful campus on the outskirts of Vienna, we offer multiple opportunities for personal growth in a stable working environment.

ISTA promotes a diverse and inclusive working environment and is committed to the principle of equal employment opportunity for all applicants, free of discrimination. All employment decisions at ISTA are based on job requirements, qualifications, merit and organizational needs. We strongly encourage individuals from underrepresented groups to apply.

Your benefits

• Education & training
• Cafeteria
• Childcare
• Free shuttle bus
• Multiple health offers
• Pension insurance

• This position comes with possible overpayment depending on education, qualification and work experience. For more information on how ISTA processes your personal data, please refer to www.ista.ac.at/data-protection.

Your Contacts

Anna Walden

Recruiting&Employee Development Support

[phone]

[e-mail]