Assistant Fundraising & Development

Institute of Science and Technology Austria; Wien; Vor Ort; EUR 32.000 - 48.000; Vollzeit

Zusammenfassung

An international research institute located in Vienna is seeking an Assistant to support fundraising and development initiatives. Responsibilities include administrative support, donor communication, and event organization in both English and German. The ideal candidate has experience in professional communication, project management, and is proficient in CRM systems and tools like CANVA. A commitment to organizational excellence within a dynamic environment is essential, along with a passion for enhancing the institute's external engagement.

Qualifikationen

• Previous working experience with universities, research institutions, or similar.
• Experience with external relations support and professional communication.
• Proficient in project management and has a structured work style.
• Experience with CRM or structured databases
• Digital affinity and familiarity with Canva or similar tools
• Strong project management and proactive work style
• Budget monitoring experience is a plus

Aufgaben

• Provide professional assistance in administration tasks.
• Assist in identifying and nurturing donors and stakeholders.
• Support budget controlling and maintaining expenditure overviews.
• Organize donor and stakeholder events, visits, and meetings
• Provide project management support and timeline tracking
• Assist budget tracking, expenditure oversight, and basic reporting
• Edit documents and prepare materials in line with institutional standards (Canva)
• Handle English and German correspondence with internal and external stakeholders
• Facilitate smooth communication between stakeholders and guests

Kenntnisse

Professional communication with donors

Project management support

Organizational skills

Fluent in English

Fluent in German

Communication

Text editing

Canva

Ausbildung

Experience with universities/research institutions

Tools

CRM systems

CANVA

Jobbeschreibung

Your Responsibilities

To further strengthen ISTA’s long-term institutional growth and strategic initiatives, the unit of Fundraising and Development has recently been established. The unit’s goal is to enhance the institute’s external engagement by building strong relationships with partners from the private and public sectors, supporting the acquisition of competitive donations, and identifying new collaboration opportunities. Currently we are looking for an Assistant who will support us with the following tasks:

• Professional assistance in all aspects of administration (e.g., time scheduling, travel management, etc.)
• Assisting in identifying, contacting, and nurturing donors and stakeholders
• Administration of databases and CRM systems focused on donors and stakeholders
• Organization and preparation of donor and stakeholder events, visits, and meetings
• Project management support, including task coordination, timeline tracking, and follow-up with stakeholders
• Budget controlling support, including tracking expenditures, maintaining overviews, and preparing basic reports for the unit
• Basic document editing and design in CANVA, including formatting and preparation of materials in line with institutional standards
• English and German correspondence with internal and external stakeholders
• Provide a bridge for smooth communication between different stakeholders and ensure efficient office operations (including support for guests and visitors)

Your Profile

• Previous working experience with universities, research institutions, foundation, ministries or similar
• Experience with external relations support, including professional communication with donors, partners, and alumni
• Prior exposure to stakeholder stewardship, high-level events and/or institutional communications is a plus
• Excellent written and communication skills in German and English required with strong text writing and editing abilities
• Experience working with CRM or structured databases
• Digital affinity and familiarity with tools such as CANVA or other communication platforms are an asset
• Solid project management skills and a structured, proactive work style
• Basic controlling or budget monitoring skills are considered an advantage
• Strong team player with excellent organizational skills
• High degree of hands-on mentality and service orientation
• Proven discretion and ability to handle confidential information with sensitivity

ISTA is growing. Grow with us!

Institute of Science and Technology Austria (ISTA) is a constantly growing international institute forconducting world-class research in mathematics, computer science,life sciences & physical sciences. We strive to recruit passionateprofessionals from across the world over all fields who strive tosupport our goal of excellent research. Located within a beautifulcampus on the outskirts of Vienna, we offer multiple opportunitiesfor personal growth in a stable working environment.Get an insight!

*This position comes with possible overpayment depending on education, qualification and work experience. For more information on how ISTA processes your personal data, please refer to www.ista.ac.at/data-protection.